New Grant Opportunity!
Emergency Artists Fees
Guidelines for FY2011
Deadline: June 25, 2010
Part of the NH Recovery Effort
Funded by the National Endowment for the Arts through
the American Reinvestment & Recovery Act (ARRA)
Grant Coordinator: Cassandra Erickson
phone: (603) 271-7926
These Grant Guidelines are valid for the grant period July 1, 2010 - June 30, 2011
The goal of this grant category is to assist organizations that are unable to honor contracts with previously engaged artists for specific and well established programs (e.g. summer reading programs that involve Roster artists, multi-year artist residencies in schools, concert or touring presentations, etc.). Funds for this grant are provided from the National Endowment for the Arts through the American Reinvestment & Recovery Act (ARRA) for the exclusive purpose of preserving work in the arts that is in jeopardy due to the economic downturn.
Applications are limited to a specific applicant pool. Please see Who May Apply to determine if your organization is eligible to apply.
Maximum Grant Request
Requests may be made for either $1,500 or $2,000. There will be 2 awards at $1,500 and 5 awards a $2,000.
NO match is required!
Important Note: This grant is a one-time, temporary funding opportunity. All grant categories and amounts are subject to change, depending upon availability of state and federal funds for any fiscal year.
Who May Apply?
Non-profit arts organizations that are receiving an FY2010 Operating Grant
Non-profit organizations, state, federal, county or municipal governments, or units within post-secondary educational institutions that have received a grant in any of the followings categories in the past 4 years (FY2007-FY2010):
- Traditional Arts Project grant
- Community Arts Project grant
- Organizational Support Project grant
- Cultural Facilities grant
In addition, applicants must also meet the following conditions:
- Make programs and facilities accessible according to the Americans with Disabilities Act;
- Have submitted all required reports on past State Arts Council grants;
- Be in good standing with the State Arts Council and NH Attorney General’s Office;
- Physically located in New Hampshire (not just incorporated in N.H.).
The following ARE NOT eligible to apply for Emergency Artist Fee grants:
- The 12 organizations currently receiving FY2010 Arts Jobs: Putting New Hampshire to Work grant funds under the American Recovery and Reinvestment Program.
- Colleges and universities. However, independent arts units within an educational institution with separate administrative and program budgets and independent advisory councils, such as some college art galleries, are eligible if the majority of their programming is for the general public;
Additionally, Emergency Artist Fees grants may not be used for:
- the funding of a new position, whether temporary or permanent;
- fund raising or development positions;
- programming costs or other administrative costs; or
- previously incurred debts or deficits.
Application Review Process
These applications will be reviewed by a grant panel comprised of individuals with expertise in general non-profit management or arts administration. Panelists will review and rank applications according to the funding criteria listed. A State Arts Councilor will facilitate the meeting. Funding recommendations are submitted to the full State Arts Council for review and approval. If an organization’s cumulative total of grants received from the State Arts Council for that fiscal year (July 1 - June 30) is $5,000 or more, the grant recommendation must also be submitted to the Governor and Executive Council for approval.
The following criteria will be used to rank and prioritize Emergency Artist Fees grant applications:
Artistic Excellence & Administrative Capacity
- Significance of organization’s mission to the general public and/or quality of service to New Hampshire artists;
- Potential to reach underserved populations including people living in rural areas; people with economic or social circumstances that restrict their access to the arts including recent immigrants and refugees; pre-kindergarten children; middle school students and teens; seniors; and/or people with disabilities;
- Artistic excellence in programming;
- Clarity of proposal.
Impact of Request on New Hampshire’s Arts Work Force
- Evidence of significant and immediate impact on New Hampshire arts work force.
How to Apply
Applicants are encouraged to discuss proposals with the grant coordinator noted above before writing an application. Applicants also should review the legal and reporting requirements relevant to State Arts Council grants.
Draft applications may be reviewed if submitted at least two weeks in advance of the application deadline.
When sending in a draft, please clearly indicate DRAFT FOR REVIEW in BOLD letters on your submission.
Submitting the application:
Errors and omissions may affect a panel’s evaluation of your application, so please prepare your application carefully and follow instructions.
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The total narrative portion of the application should not exceed three typed pages.
Please respond to the following questions in the order in which they appear.
(Margins should be no less than 1” on all sides, fonts should be no smaller than 12 point, and spacing should provide easy reading for the panelists.)
Administrative Capacity & Artistic Excellence
1. What is the mission of your organization? How is your mission significant to the cultural life of New Hampshire? (Please keep in mind that some of the panelists may be from out of state and/or not familiar with your organization or its importance to the arts in New Hampshire.)
2. Accessibility and Underserved populations. Describe specific ways your organization involves individuals who have limited access to the arts due to disabilities, low income, and distance from arts centers, or other barriers.
3. Provide information on the artist/s whose contract/s you wish to preserve through this grant. If artist is listed on one of the NHSCA rosters (NH Artist Roster, Arts in Health Care Artist Directory, Traditional Arts & Folklife Listing), provide a one to two paragraph summary of their work and state which roster they are on (no work sample is needed). If artist is not on NHSCA rosters, please submit a one page background/resume summary and appropriate work samples.
Impact of Request on New Hampshire’s Arts Work Force
3. How has the economic downturn affected your organization? Do you anticipate having to cancel artistic performances that you had planned to contract?
4. Describe the significance of the contracted artist(s) and what would happen if the contract(s) was/were not able to be fulfilled? Attach a copy of the contract or contract notification letter for the artist(s) you are unable to contract with due to a decline in revenues.
Required Support Materials
Five (5) copies of:
- Completed Emergency Artist Fees Application & Budget Form;
- Completed narrative questions (no more than three pages) and;
- A copy of the contract or contract notification letter for the artists you are unable to contract with due to the fiscal downturn.
- Brochures or program books that provide an overview of your arts programming over the past two years.
NOTE: The State of New Hampshire requires registration of IRS 501(c)(3) nonprofits every five years (years ending in 0 or 5). This registration may be done on line at www.sos.nh.gov.
How to Prepare the Application Package
1. Fill out and sign the original application form and write responses to narrative questions (no more than three pages). You will submit one original (please mark) and 4 copies.
2. Include 5 copies of all supporting materials.
3. Collate the original signed application form and copies with the answer to the narrative questions, completed budget form, and contract resulting in 5 sets.
4. The original application and one set of collated support materials are for State Arts Council files. Add to this set the New Hampshire Nonprofit Checklist and the list of board members.
5. Do not use binders or folders for the 5 separate sets of materials. Staples and clips are acceptable. It is helpful if you use post-it notes or label the application cover sheets to indicate original, set 1, 2, 3, etc.
6. Make one copy of everything for your files!
7. Put everything together in one package, putting the set with the application form with original signature on top. Cover letters are unnecessary. Mail or hand-deliver to: NH State Council on the Arts, 2 ½ Beacon Street, Suite 225, Concord, NH 03301.
Why all these copies?
The originals are for the State Arts Council files. The remaining copies of materials are for the panelists who will read your application prior to discussion at the panel meeting. The Council’s set of support materials will also be available for the panelists to review at the panel meeting.
Applications must be postmarked or hand delivered to the NH State Council on the Arts office at 2 ½ Beacon St, Suite 225, Concord, NH 03301 by 4:15 p.m. on the deadline date noted above. Office hours are Monday - Friday, 8:15 a.m. - 4:15 p.m. The office is closed all state and most federal holidays. Late applications will not be accepted. The State Arts Council cannot accept applications transmitted by facsimile (FAX) or e-mail. It is not responsible for applications lost in transit.
Applicants will be notified of their application status within approximately seven weeks of the application deadline.
The State Arts Council disburses funds appropriated from public sources, both federal and state. Checks are issued by Administrative Services of the State of NH, not the Department of Cultural Resources or the State Arts Council. Upon receipt of properly executed grant forms, the State of New Hampshire generally pays grants under $5,000 to grantees within four to six weeks. If a grantee is awarded $5,000 or more or has received other State Arts Council funds that bring the cumulative total received within the state’s fiscal year (July 1 – June 30) to $5,000 or above, grants need to be approved by Governor and Council; consequently, payment can take up to 10 weeks. All awards are subject to availability of state and federal funds. Therefore, we ask grantees to plan cash flow accordingly.
IMPORTANT: The grant agreement for this special grant must be returned by January 15, 2011. Failure to return the grant agreement by that date could result in cancellation of the grant and reallocation of funds.
Payment of a grant will be withheld if final reports for previous grants are not in compliance with policy below.
Grant Period & Reporting Requirements
The grant period for this grant is July 1, 2010 through June 30, 2011.
IMPORTANT NOTE: The National Endowment for the Arts will require, at a minimum, a quarterly report from each organization that receives an Emergency Artist Fees grant. Applicants need to have the ability to collect data over time that demonstrates the grant has made a difference in stabilizing the work of the organization. To enhance transparency and public accountability, reports will also be posted for public information on the New Hampshire Office of Economic Stimulus website and the National Endowment for the Arts website as required.
The reporting requirements will be established by the National Endowment for the Arts. It is expected that no extensions will be allowed. Grant recipients will be fully informed of the reporting requirements at the time the grant agreement is issued.
Failure to file a required report will result in being ineligible to submit any application for any type of State Arts Council funding for the two years following the date the report was due.
March 30, 2010