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Aeronautics, Rail and Transit > Aeronautics > Block Grant Program
The State of New Hampshire, through its Department of Transportation Bureau of Aeronautics (Bureau), was selected by the Federal Aviation Administration's (FAA) New England Region to be a member of FAA's Airport Block Grant Program (Program) in FY 2008. This Program has been in existence in the United States since Congress authorized the pilot program in 1990.

The Bureau's relationship with FAA is as strong as ever. The state's inclusion into the Program enables the Bureau to be an extension of FAA's New England Region. Because of the Bureau's working relationships with the aviation community in NH, the Bureau has a better understanding of local issues and needs that are used to help determine project and funding priorities. By giving the state the funding assistance, the FAA gives the Bureau the flexibility to redistribute these funds for non-primary airport improvements based, in part, on local needs.

  • The Bureau manages the Airport Improvement Program (AIP) grants for all non-primary NPIAS airports and the statewide program.
  • The Bureau provides input and decisions on project-related issues and questions instead of the FAA.
  • The FAA works with the Bureau as backup to assist the Bureau.
  • The FAA is one of the Bureau's many technical resources.
  • The Program airports coordinate all project-related issues with the Bureau. FAA provides input only upon request.
  • The Bureau continues to operate its non-Airport Block Grant Program funding programs.
  • The Bureau continues to provide additional guidance to Program airports through meetings and Web site updates.
  • The Program allows the Bureau to allocate non-primary entitlement and state general aviation apportionment funds to meet local needs. FAA continues to control the distribution of discretionary funds to non-primary NPIAS airports.
  • The Program airports have experienced little to no interruption of service of their AIP grants.
  • The Bureau continues to utilize FAA regulations, guidance and policies to implement projects within the Program such as: Airport Capital Improvement Program; Project Scoping Meetings; Grant Applications; Grant Offers; Grant Reimbursement Requests.

The above Program information is also available as a brochure in Adobe Acrobat format. For additional information or to provide suggestions on Web site content, please contact Carol Niewola via e-mail (carol.niewola@dot.nh.gov) or telephone at (603) 271-1675.

Summary of Program Topics

Block Grant Performance

The NHDOT entered into FAA’s Airport Block Grant Program in federal FY 2008. NHDOT has issued subgrants since that time to eligible NH airports to carry out planning, environmental mitigation, construction, equipment purchase, and property acquisition projects. Below are the summaries of Airport Block Grant Program subgrants issued each federal fiscal year to NH’s eligible airports.

Scoping Meeting Worksheet for Planning and Development
Scoping meetings for the upcoming federal fiscal year funds generally occur between May and September but can be done sooner depending on airport circumstances. The deadline for grant application submission to NHDOT for projects in the Airport Block Grant Program is April 1st each year. Please coordinate with NHDOT if this deadline cannot be met.

An updated Scoping/PreDesign Meeting Worksheet is available for your use. As an added bonus, this worksheet includes many of the FAA's Project Readiness Checklist items so they can be addressed at the time of the scoping meeting. While the intent is to use this worksheet on NH's Block Grant projects, non-Block Grant airports are welcome to use it as a guide but please follow your FAA Project Manager's lead on which form is appropriate to use. ABGP scoping meeting checklist 2017 - ABGP scoping meeting checklist 2017

While not needed for NH’s Block Grant airport projects, for non-Block Grant airport projects, if you need the updated (as of October 2016) FAA Project Readiness Form and directions, we have provided those for you as well. PRF Instructions 160422 1; Sponsor Project Readiness Form 160414 2; Sponsor Project Readiness Form 160414 3

Airports GIS Surface Analysis and Visualization (SAV) Tool
The FAA recently rolled out their AGIS SAV Tool https://airports-gis.faa.gov/airportsgis/ that is now available across the nation for use by airports and their designees. The purpose of the AGIS SAV Tool is to visually identify, using FAA’s many databases of objects, the TERPS (Terminal Instrument Procedures) surfaces at all airports with instrument approaches. The AGIS SAV Tool not only identifies the object that’s penetrating, but also by how much, and ranks the severity of the penetration through these protected surfaces. Severe penetrations will require immediate mitigation by the airport sponsor or FAA has the option of eliminating night instrument approaches to the affected runway(s). The AGIS SAV Tool provides a way for each airport to see for themselves where these penetrations exist, what risk they pose, and a way for the airport (or their designee) to propose mitigation (e.g., obstruction removal, lowering, lighting, etc.) for FAA’s consideration.

The AGIS SAV Tool does not yet have a method to deal with the various hazard beacons and obstruction lights that exist around many airports. In the interim, the process to deal with identified penetrations that are “protected” by hazard beacons or obstruction lights is as follows:

  1. In the Verification tab, enter the location (if not already in the database) of each hazard beacon and obstruction light and check the box that they are “lit.” In the notes, add additional data about how this object is “lit” for example: Obstacle ID 23-45554 is lighted in accordance with AC 70/7460-1K Chapter 5.
  2. In the Compliance tab, for each obstruction/penetration that is within the 1,500-ft. radius of a hazard beacon or within the 150-ft. radius of an obstruction light location, check the box to show that the penetration has been mitigated with a light. In the notes, add additional data about how these penetrations are “lit” for example: (1) Obstacle ID 23-45554 is lighted in accordance with AC 70/7460-1K Chapter 5; (2) Obstacle IDs 23-45556, 23-45557, and 23-45558 are within 100’ of Obstacle ID 23-45554 and considered lighted in accordance with AC 70/7460-1K paragraph 57a; or (3) Obstacle IDs 23-45559, 23-45560, and 23-45561 are within 1,000’ of Obstacle ID 23-45554 and considered lighted in accordance with AC 70/7460-1K paragraph 57d.”
  3. FAA/Flight Procedures Team and FAA/Terrain and Obstacles Data Team will then evaluate the protection provided by the beacon/light and either accept or reject the coverage provided by the beacon/light. (Caution: Flight Procedures Team members for other states may use a slightly different process. There is no guarantee of acceptance of the beacon’s/light’s coverage of the penetrations – this is evaluated on a case-by-case basis.)

Categorical Exclusion from NEPA Review
Airport improvement projects funded by the FAA (including those in the Airport Block Grant Program) must evaluate environmental considerations so as to protect and preserve the quality of mankind’s world environment. The process used to evaluate environmental considerations is outlined in 42 USC 4321, National Environmental Policy Act (NEPA). Some projects do not normally require an Environmental Assessment (EA) or an Environmental Impact Statement (EIS) because they do not have a significant effect on the human environment – these projects are Categorically Excluded (CATEX) from further review under NEPA. FAA Order 1050.1E, Chapter 3 explains various project types that FAA has determined can be CATEX-ed assuming there are no extraordinary circumstances that would require additional analysis. FAA has developed a Standard Operating Procedure (SOP) for CATEX Determinations (http://www.faa.gov/airports/resources/sops/media/arp-SOP-500-catex.pdf). Two types of CATEXs are offered in the SOP: “simple written record for CATEX” and “Documented CATEX.” The determination of which is needed will be done during the project scoping meeting. Submission of applicable CATEX documents should be done early on in the project; do not wait until the grant application submission to submit these to NHDOT/Bureau of Aeronautics (for Block Grant airports) or FAA (for non-Block Grant airports).

Capital Improvement Plan Process
Airport sponsors are required to provide the Bureau with a listing of capital project needs and to keep this list as up-to-date as possible. The Bureau uses these lists to create a Capital Improvement Plan (CIP) for the state airport system after considering needed projects, priorities, costs, and planned funding availability. Because of the variableness of the funding program and needs of the airports, these CIPs are likely to change frequently during the course of a year. The Bureau has developed a summary of the stages of a CIP throughout a 12-month cycle in a reference sheet for use by airport sponsors and their consultants.

Single Audit Act Reports
As of December 26, 2014, 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (http://www.ecfr.gov/cgi-bin/text-idx?node=2:1.1.2.2.1&rgn=div5) became effective. The industry calls these regulations the “Uniform Guidance.” Under the Airport Block Grant Program (ABGP), NHDOT/Bureau of Aeronautics needs to have on file a copy of each of the ABGP airports' Single Audit Reports that include the federal funds for airport improvement projects during the past fiscal year, if they trip the $750,000 in federal expenditures reporting threshold. The Bureau will review these reports and check for any “findings” and resolutions to these findings. Airports are still required to file their Single Audit Reports with the Federal Clearinghouse (https://harvester.census.gov/facweb/default.aspx/). All reports are due (1) within 30 calendar days of report completion, or (2) within 9 months of the end of the fiscal year, whichever is first.

Selection of Airport Consultants
Airport sponsors are required to carry out the planning, design, and construction of FAA-funded projects in accordance with FAA policies, standards, and specifications. This requirement comes straight out of the Airport Sponsor Grant Assurances (see #34). These efforts may be carried out with the airport sponsor's own forces (i.e., staff) or the airport sponsor may hire consultants and contractors for this work. Specifically for consultants selection, FAA requires that consultants be selected based on their qualifications and experience; not on cost or fees. FAA Advisory Circular 150/5100-14E lists these selection requirements. One option that FAA allows is for airports sponsors to select a consultant for services that are limited to those projects that can reasonably be expected to be initiated within five years of the date the contract is signed. Any extension beyond five years must be justified by the airport sponsor to the Bureau. Another acceptable option is for airport sponsors to select consultants for a specific project or set of projects.

Pre-Construction Meeting
A predesign conference, conducted by the airport sponsor or their authorized agent, is used to discuss items including, but not limited to, critical design parameters, airport safety during construction, phasing of construction operations, and environmental considerations. Additional information on pre-construction meetings can be found in AC 150/5370-12B. Checklist to document and assist during this meeting.

Project File Documentation
As part of NH's Block Grant Program, NHDOT/Bureau of Aeronautics is required to maintain airport-improvement project file documentation. Much of the project documentation is already coming to NHDOT/Bureau of Aeronautics as part of the normal course of a project. To help assist airport sponsors and their consulting teams with scoping new projects and closing out existing projects in terms of needed file documentation, a checklist has been developed that identifies the basic project documentation needs for our files. This checklist can be used for most planning and development airport-improvement projects at Block Grant Program airports, but may need to be modified for certain unique projects.

Grant Oversight
All recipients of AIP grants are responsible for providing sufficient grant oversight to ensure that the federal funds are used in accordance with the AIP program requirements (see Grant Assurances). Those airport sponsors that have adequate or even robust grant oversight procedures are identified by FAA and NHDOT as nominal risk; while those with less grant oversight procedures are identified as moderate- or elevated-risk airport sponsors. The risk level is associated with the amount of grant documentation required to be supplied by the airport sponsor to FAA and NHDOT as well as the amount of oversight or supervision required of FAA or NHDOT during these projects. The goal is to help airport sponsor to reach the nominal risk level. To this end, NHDOT requires airport block grant airport sponsors to complete an AIP Grant Oversight Risk Assessment Sponsor Certification Checklist AIP Grant Oversight Risk Assessment Sponsor Certification Checklist at least once every three (3) years.

The AIP Grant Oversight Risk Assessment Sponsor Certification Checklist is broken down into two components: Section 1 deals with the airport's policies and procedures, and Section 2 deals with how your airport communicates and stores grant documentation. The checklist only asks that checks be placed in the appropriate boxes, but airport sponsors are required to produce the supporting when requested. This supporting documentation does not need to be in a specific format – choose what works for your airport (e.g., checklists, policy memos, handbooks, step-by-step procedures or lists,…). Some airports, by virtue of their size, number of staff, or airport services, may not have their own policies and procedures but may rely on their municipality's policies and procedures – this is acceptable providing the airport has a copy of these policies and procedures at the airport. There may be instances where an airport's policy or procedure is "N/A" (e.g., purchase or credit card usage and authorizations) – that's perfectly OK. There may be instances where an airport's policy or procedure could be used in more than one "process" in Section 1 of the certification – that's perfectly OK too.

Suggestions on Certification Components:

Procurement Process Statements

  • Airports or their municipality may have a procurement manual that explains to airport/municipal staff and the public the expectations the airport/municipality have for acquiring goods and services. Rather than including individual people's names, include their position where requested.

Grants Oversight Process Statements

  • Most of these are processes that the airport staff or their airport consultant might do relatively routinely, but FAA and NHDOT need to know that you have a written document(s) that explains these steps. This helps ensure that the airport does not miss a step, but also provides continuity if there are staff changes.

Disbursement Process Statements

  • Only document those steps that the airport and/or their airport consultant would do for grant reimbursements and payments to vendors.

Business Continuity Process Statements

  • Utilize an existing airport's or municipalit's continuity plan. If no plan exists or its out of date, develop or update one that addresses the items identified in the certification, at a minimum.

Record of Negotiations and Recommendation of Award
Under New Hampshire's Airport Block Grant Program, before signing contracts with consulting firms and construction contractors, airport sponsors need to send documentation to NHDOT/Bureau of Aeronautics that shows that they have reviewed these contracts and are requesting concurrence. The format of these requests are not critical, but the content is important. This is because the NHDOT/Bureau of Aeronautics needs to ensure that airport sponsors are complying with 49 CFR Part 18.36. The content to be included in these requests are, at a minimum:

Record of Negotiations (consulting contracts)

  • consulting firm has provided fees for work effort to carry out the approved scope of work that are fair and reasonable (see FAA AC 150/5100-14D Appendix H)
  • date of consultant selection
  • date of scoping meeting
  • comparison of consulting firm's fee with that of the independent fee estimate (if required)
  • reconciliation of assumptions or major differences in the consultant's fee
  • list the consulting firm's revised fee proposal (if needed)
  • copies of the final consultant's fee and independent estimate along with the final scope of work

Recommendation of Award (construction contracts)

  • contractor is identified as responsible and responsive
    (see FAA Order 5100.38C paragraphs 912 a and b)
  • a bid tabulation with columns for the engineer's estimate of construction costs
  • contractor possesses the ability to perform successfully under the terms and conditions of a proposed project (usually good to note Buy American Act compliance, labor compliance certificates, and Disadvantaged Business Enterprise compliance)
  • contractor references on integrity, compliance with public policy, record of past performance
  • contractor abilities to meet the proposed project's financial and technical resource requirements

Supplemental Engineering Agreements and Construction Change Orders:
In general, any time an airport sponsor is contemplating a change to either the engineering agreement or the construction agreement for additional costs, there needs to be a cost analysis performed (reference Table 3-68 of FAA Order 5100.38D, Airport Improvement Program Handbook) and this is documented in a supplemental engineering agreement or construction change order, respectively. The supplemental engineering agreement and construction change order can take any format that works for the airport so long as it includes the following content: description of the change including how this changes the contract (e.g., time and/or cost), justification for the change, documentation that evaluates the cost of the change, a statement by the airport sponsor that the proposed cost of the change is reasonable and necessary, and any other appropriate supporting documentation. For Block Grant airports, NHDOT/Bureau of Aeronautics must review and determine concurrence with all supplemental engineering agreements and construction change orders; for non-Block Grant airports, FAA must do the review and evaluate for concurrence. All concurrences, if given, will be subject to the availability of funding.

Debarment and Suspension or Exclusion from Federally Funded Projects
Federal regulations require that entities being paid with federal assistance are not debarred or suspended (formerly known as Excluded Parties) by any federal agency. Under the Airport Block Grant Program, the NHDOT/Bureau of Aeronautics must ensure that this is the case. All New Hampshire Airport Block Grant Program airport sponsors must have a DUNS number and be registered at https://www.sam.gov/SAM/. The NHDOT/Bureau of Aeronautics is also required in the Airport Block Grant Program to ensure that all first tier firms (i.e., firms that contract directly with the airport sponsor) are also not debarred or suspended. There are two options available for these firms:

In addition, because State of New Hampshire funds are involved in these projects (both Block Grant and non-Block Grant), the State of New Hampshire’s Debarred Parties List must also be reviewed by the airport sponsor to ensure firms they directly contract with are not debarred from receiving state funds: http://das.nh.gov/purchasing/vendorresources.asp.

Strategic Event Submission Form
If a project impacts FAA owned equipment on airport, you must complete an Airport Sponsor Strategic Event Submission Form (FAA Form 6000-26). This form must be completed 45 days prior to any NAVAID impact. This form allows for FAA coordination and communication of the status of the impacted NAVAID.

FAA Flight Check for Navaids
Methodology for setting up a flight check and processing payment for these flights:

1. Plan to schedule a flight check 3-4 months prior to the need for flight check. Send an e-mail to Georgia Hines (Georgia.hines@faa.gov) or call her (405-954-8545) to request a flight check and a reimbursable agreement. Alternatively, Kadi Barrett works with Georgia and she can be reached at kadi.d.barrett@faa.gov or 405-954-8545.
2. Georgia will ask for some pertinent contact and navaid information to fill in a reimbursable agreement and will send it to the consultant or the airport (the FAA normally contracts with airports, but can contract with consultants if they get a letter from the airport stating the consultant is their representative in this matter).
3. The airport (or consultant) will execute the reimbursable agreement and cut a check to send back to Georgia at the FAA.
4. Georgia will set up the payment in the FAA accounting system. Step 1-4 can take up to 6 weeks.
5. The airport and Georgia will need to stay in touch regarding the actual flight date(s). It can typically take between 1-4 weeks to get on the flight check schedule. This is because FAA/Flight Check is trying to coordinate their flights in the same area and combine the paying flights with non-paying flights which helps to reduce the costs for the paying flights.
6. Once the flight check has occurred, the costs will be tallied by Georgia and if a refund is due, she will cut the check back to the entity that signed the original check to FAA. She understands that AIP grants need a timely closeout of reimbursable agreements and she tries to get these done promptly.

Snow-Removal Equipment
Snow-removal equipment is vital to the reliability of New Hampshire’s airports. Airport sponsors have options for acquiring this equipment: state and federal surplus equipment auctions, outright purchases using all local funds, and, for those who qualify, purchasing equipment using FAA’s Airport Improvement Program funds, among others. If federal funding is requested, the airport sponsor must justify the need by (1) computing the quantity of snow to be removed during a storm, (2) determining the minimum amount of equipment eligible for acquisition under the funding program, (3) listing the existing on-site equipment inventory, and (4) identifying the new pieces to be acquired. The format of this information is not as important as the information itself (sample format). This justification should be prepared prior to attending a scoping meeting for the equipment acquisition project to confirm eligibility.

Preliminary Construction Plans and Specifications
Design/construction projects require the preliminary design plans/specs to be reviewed by a multitude of FAA and NHDOT lines of business. There is a 30-day review period that FAA needs for preliminary design plans/specs so please prepare and submit these documents early enough so that all FAA and NHDOT comments can be incorporated before your project goes out to bid.

On of December 8, 2014, FAA issued a memorandum outlining new, nationally consistent, review criteria for AIP-funded construction plans and specifications. As of March 1, 2015, use of this memorandum and its associated checklists are required by all projects at Part 139 airports and at general aviation airports with construction costs anticipated to be over $2 million. As of October 1, 2015, use of this memorandum and its associated checklists are required by all AIP-funded construction projects. This memorandum contains four appendices/checklists: Appendices 1-3 are for FAA (non-Block Grant) or NHDOT/Bureau of Aeronautics (Block Grant) use; Appendix 4 is required to be filled out and submitted by the airport sponsor and their airport consultant. Submission of the draft construction plans and specifications are generally done at the preliminary and 90% complete stages, depending on the complexity of the project. Please include Appendix 4 of this memorandum along with all review submissions of construction project plans and specifications effective immediately to your appropriate reviewing agencies (e.g., FAA or NHDOT/Bureau of Aeronautics).

Construction Safety and Phasing Plan
This is a reminder for all airport sponsors and their consultants that, as part of its grant oversight activities, the NHDOT/Bureau of Aeronautics and FAA must review and approve Construction Safety and Phasing Plans of all airport construction grants in the block grant program. The FAA and NHDOT lines of business need a 45-day review period for Construction Safety and Phasing Plans.

In order to ensure consistency and to facilitate the review process, NHDOT/Bureau of Aeronautics requires that any new construction grants incorporate a separate stand-alone Construction Safety and Phasing Plan along with a Construction Safety Plan Checklist signed by the airport sponsor. The Construction Safety and Phasing Plan shall be developed in accordance with FAA Advisory Circular 150/5370-2F. One acceptable method for meeting this requirement is to include the full Construction Safety and Phasing Plan along with a Construction Safety Plan Checklist on colored paper as part of the construction contract/specifications.

The goal of this document is to have a self-contained Construction Safety and Phasing Plan document that explains the safety and phasing features of the airport project that can be made a part of the bid documents and easily referred to during the construction process. FAA is streamlining the review of this document and the associated project. Both non-Block Grant and Block Grant airport projects will need to go through this new review process for design or construction projects. During the preliminary design efforts, submit the Construction Safety and Phasing Plan to FAA electronically via FAA's OE/AAA Web site and a paper copy to NHDOT/Bureau of Aeronautics. The online submission directions are outlined below: (this does not take more than 10 minutes to complete - really!)

  1. Either "Login" or complete "New User Registration" for on-airport construction.
  2. At the OE/AAA Portal Page, click on "Add New Sponsor (On Airport)" and complete all required fields then click "Submit". A sponsor is just the airport sponsor, but can also be the person submitting the Construction Safety/Phasing Plan.
  3. Click on "Portal Page" on the left side of the Web page.
  4. At the OE/AAA Portal Page, click on "Add New Case (On Airport)".
  5. At the Notice of Proposed Construction or Alternation Web page, select the appropriate answers for:
    1. Sponsor
    2. Notice Of (pick "construction")
    3. Duration
    4. Work Schedule
    5. Latitude, Longitude, Horizontal Datum, and Site Elevation (enter this data for the actual construction site location - i.e., where the construction equipment will be traveling or working)
    6. Structure Height (enter approximate height of tallest construction vehicle/equipment)
    7. Describe/Remarks (enter a description of the project components, type of equipment to be used, location of haul routes, impact to navaids, etc., OR, enter "See Uploaded PDF for full project description")
    8. Component Type (pick "Constr. Safety Plan")
    9. Development Type (pick "Constr. Safety Plan - Miscellaneous")
    10. Other Description (leave blank or enter a project number or grant number)
    11. Prior Study (leave blank unless you have a prior NRA number to reference)
    12. Click "Save"
  6. At the Summary of Notice of Proposed Construction or Alteration Web page:
  7. Click on "Verify Map" to open a USGS map of the lat/long that you entered; click "Verify Map" if the lat/long were correct, otherwise click cancel and go back to fix the lat/long
  8. Click on "Upload a PDF" to attach the Construction Safety/Phasing Plan (note: only submit the backup data and not the actual checklist!)
    1. Always select "Sketch" for Choose Type of Document even when it's not a sketch
    2. ii. Select "Browse" to find your file to upload
    3. iii. Click "Submit"
  9. Repeat the Upload PDF instructions for all the files you wanted to attach to this Case
  10. Click "Submit" under the instructions "You may submit your project to the FAA"

Print out the Case submission and be sure to note the NRA number because it'll be needed in all future correspondence.

Airport Layout Plan
If you are working on a planning study and need to circulate the draft ALP set for comment, FAA will conduct reviews of draft ALP submissions electronically through the OE/AAA Web site for both Block Grant airports and non-Block Grant airports. This replaces the previous procedure where FAA receives the draft ALP set and circulates it for comment to the various FAA lines of business. Use the same procedure as for submitting the Construction Safety and Phasing Plans except at step 5.h. select "Planning" and at step 5.i. select "Planning - Airport Layout Plan". Because NHDOT/Bureau of Aeronautics is not tied into FAA's Web site, please continue to send a paper copy of the draft ALP set to NHDOT/Bureau of Aeronautics. In addition to uploading the ALP to the OE/AAA website also upload a scanned copy of the completed ALP Review Checklist found in Appendix A of the FAA ARP SOP 2.00.

NHDOT Natural Resource Agency Coordination Meetings
The NHDOT facilitates a Natural Resource Agency Coordination meeting almost every 3rd Wednesday of the month at NHDOT's offices. All the state and federal environmental agencies are represented and sometimes some local ones too (if there's a project they're interested in). The airport owner (or their representative) gets a chance to give a brief presentation to these agencies and then request their feedback (the more specific the better). This is one of the "environmental streamlining" efforts NHDOT does and it's been pretty successful. For our Block Grant airports, the Bureau of Aeronautics will attend these meetings in support of an airport's projects. Depending on the complexity or federal conflicts associated with the project, FAA may attend as well. These are open-to-the-public meetings so feel free to attend any meeting. The Bureau of Aeronautics sends out reminders at the beginning of the month to the public use airports (and their consultants) in case something has come up on their projects that needs environmental agency input. You don't need to wait to request to be placed on these agendas, just send in the locus map and the meeting request form to the Bureau of Aeronautics and we'll route it to our Bureau of Environment who facilitates these meetings. The NRAC meeting request form can be found at the NRAC meeting website.

NHDOT Cultural Resource Agency Coordination Meetings
The NHDOT facilitates a Cultural Resource Agency Coordination meeting almost every 1st and 2nd Thursday of the month at NHDOT offices. The NH Division of Historic Resources [i.e., State Historic Preservation Office] sends representatives to these meetings. The airport owner (or their representative) gets a chance to give a brief presentation to this agency and then request their feedback (the more specific the better). This is another one of the "environmental streamlining" efforts NHDOT does and it's been pretty successful. For our Block Grant airports, the Bureau of Aeronautics will attend these meetings in support of an airport's projects. Depending on the complexity or federal conflicts associated with the project, FAA may attend as well. These are open-to-the-public meetings so feel free to attend any meeting. There is no meeting request form to fill out. If you are interested in presenting your project's historic/cultural issues at one of these coordination meetings, please send an e-mail to the Bureau of Aeronautics with a general description of the project, the purpose of the presentation, and who will be attending and we'll route your request to the Bureau of Environment who facilitates these meetings. For more information, please visit the Cultural Resource Agency Coordination meeting website.

Section 106 of The National Historic Preservation Act
Section 106 of the National Historic Preservation Act requires federal agencies to take into account the effects of their undertakings (i.e., projects, grants, licenses…) on historic properties and afford the Advisory Council of Historic Preservation (ACHP) an opportunity to provide input. This means that EVERY (both Block Grant projects and non-Block Grant projects) federally funded project must evaluate the possible impacts from the project on historic places. There are different levels of evaluation or review that can be done and are outlined below as Options 1-4. Always start out with Option 1 and progress in order through these options as the requirements progressively increase depending on the level of impact from the project. For those airports in the Block Grant program, NHDOT/Aeronautics will be acting on behalf of FAA as the lead environmental agency – so long as the project does not use discretionary funds. FAA will be the lead environmental agency on all non-Block Grant program airport projects and those Block Grant program airport projects that involve discretionary funds. It is important to note that Section 106 coordination, if the project that requires it, will only produce SHPO comments – not an approval or permit. The final approval (called a "finding") of the Section 106 coordination will come from FAA (for non-Block Grant airports and Block Grant airports using discretionary funds) or from NHDOT/Aeronautics (for Block Grant airports not using discretionary funds).

Section 106 evaluations are not part of the Intergovernmental Review (E.O. 12372) process because the National Historic Preservation Act is a federal law and the Intergovernmental Review seeks only state and local agency input. This is the reason why Section 106 and other federal laws must coordinated separately. Similarly, FAA order 1050.1, paragraph 304 lists “extraordinary circumstances” that require separate evaluation of Section 106 issues when evaluating for a possible Categorical Exclusion (CATEX) to NEPA. A CATEX can be issued for any of the Options below, assuming all adverse impacts (if any) can be mitigated.

Option 1: The project is on the approved list of projects not needing Section 106 review.

  • Airport sponsor to submit to FAA and NHDOT/Aeronautics, as appropriate, an e-mail or letter stating the project is one of the approved projects not needing Section 106 review (see below for this list). Also, if your project is in this list, you will not be sending your project's E.O. 12372, Intergovernmental Review, package to the NH SHPO. Please note that while any planning projects are no longer subject to Section 106 coordination, you may still want to coordinate the alternatives you're studying with NH SHPO to solicit their input.

    FAA and the NH SHPO's office have worked together to formalize a list of airport projects that don't have the potential to cause effects on historic properties and thus do not need NH SHPO coordination (via RPR - Transportation Projects form). These projects are as follows:

    • Airport master plans, environmental assessments, noise studies, and other planning studies
    • Purchasing snow removal, rescue/firefighting vehicles, and other equipment
    • Pavement rehabilitation/reconstruction, which only disturbs previously disturbed areas
    • Pavement marking and remarking
    • Land purchase that has no construction or demolition
    • Repairing or replacing in kind existing airfield signs & existing airport lighting
    • Repair or renovation in the interior spaces of non-public buildings less than 50 years old
    • Tree cutting or vegetative removal, with no stump removal and no disturbance of soil

Option 2: The project is NOT on the approved list of projects not needing Section 106 review, however, the project will have no effect on historical properties.

  • Airport sponsor to submit to FAA and NHDOT/Aeronautics, as appropriate, who will forward it onto the NH Division of Historic Resources a Request for Review (RPR) Form - Transportation Projects with supporting data as needed. Attendance at NHDOT's Cultural Resource Agency Coordination Meeting(s) is recommended (coordinate all projects through NHDOT/Aeronautics' office).
  • NH Division of Historic Resources will provide comments (30-day turn around) and return RPR - Transportation Projects form with comments to airport sponsor, FAA, and NHDOT/Aeronautics.
  • FAA and/or NHDOT/Aeronautics will coordinate and prepare Section 106 findings statement. It is recommended that a No Historic Properties Affected Memorandum memorialize this finding for the project files. Signature order should be the airport sponsor, then NHDOT/Aeronautics, then NH SHPO, then finally FAA (if discretionary funds are included in Block Grant projects, or for all non-Block Grant projects).

Option 3: The project is NOT on the approved list of projects not needing Section 106 review, however, the project will have an effect on historical properties but it's not adverse.

  • Airport sponsor to submit to FAA and NHDOT/Aeronautics, as appropriate, who will forward it onto the NH Division of Historic Resources an RPR - Transportation Projects form with supporting data as needed. Attendance at NHDOT's Cultural Resource Agency Coordination Meeting(s) is recommended (coordinate this through NHDOT/Aeronautics' office).
  • NH Division of Historic Resources will provide comments (30-day turn around) and return RPR - Transportation Projects form with comments to airport sponsor, FAA, and NHDOT/Aeronautics.
  • FAA and NHDOT/Aeronautics will coordinate and prepare draft Section 106 findings statement for comment by SHPO and other consulting parties. It is recommended that a No Adverse Effects Memorandummemorialize this finding for the project files. Signature order should be the airport sponsor, then NHDOT/Aeronautics, then NH SHPO, then finally FAA (if discretionary funds are included in Block Grant projects, or for all non-Block Grant projects).

Option 4: The project is NOT on the approved list of projects not needing Section 106 review, however, the project will have an effect on historical properties and it's adverse.

  • Airport sponsor to submit to FAA and NHDOT/Aeronautics, as appropriate, who will forward it onto the NH Division of Historic Resources an RPR - Transportation Projects form with supporting data as needed. Attendance at NHDOT's Cultural Resource Agency Coordination Meeting(s) is recommended (coordinate this through NHDOT/Aeronautics' office).
  • NH Division of Historic Resources will provide comments (30-day turn around) and return RPR - Transportation Projects form with comments to airport sponsor, FAA, and NHDOT/Aeronautics.
  • FAA and NHDOT/Aeronautics to coordinate and prepare draft Section 106 findings statement for comment by SHPO and other consulting parties.
  • Airport sponsor, consultant, FAA, NHDOT/Aeronautics, NH Division of Historic Resources, and any interested consulting parties negotiate terms of mitigation that will be formalized in a Memorandum of Agreement (MOA). Signature order should be the airport sponsor, then NHDOT/Aeronautics, then NH SHPO, then finally FAA (if discretionary funds are included in Block Grant projects, or for all non-Block Grant projects).

Disadvantaged Business Enterprise (DBE) Program
The DBE Program is established by Title 49, Part 26 of the Code of Federal Regulations. Per Title 49, Part 26.21, FAA recipients receiving grants for airport planning or development who will award prime contracts exceeding $250,000 in FAA funds in a federal fiscal year are required to have an FAA approved DBE Plan or to have an FAA approved DBE Goal Update to the approved DBE Plan.

Beginning in federal fiscal year 2012, DBE Plans for NH Block Grant airports encompass a 3-year period (fiscal years 2012-2014) and all DBE Plans or 3-year DBE Goal Updates to existing approved DBE Plans are due to the FAA on August 1, 2011. This means that an airport sponsor's Capital Improvement Plan (CIP) will likely be the best resource for developing the 3-year DBE Plan/Goal Update. Scoping for project(s) may or may not have taken place by August 1st so airport sponsors should use the latest CIP and other information that is available for preparing their DBE Plans/Goal Updates.

The US DOT Office of Small and Disadvantaged Business Utilization provides DBE Program guidance including forms, frequently asked questions, and a sample DBE Program. Additional DBE Program guidance can be found on the FAA's DBE Program Website.

The FAA DBE Compliance Specialist for NH airports is Thomas L. Knox, Jr., and his number is (310) 725-3942 and his e-mail address is Thomas.knox@faa.gov. He is also the approval authority for NH airports' DBE Plans/Goal Updates. An electronic copy of your airport's DBE Plan/Goal Update should be e-mailed to him but a paper copy may be sent to him at P.O. Box 92007, Los Angeles, CA 90009-2007. In addition, please provide the NHDOT with a copy, electronic or paper. Please note that FAA approval of your airport's DBE Plan/Goal Update is required prior to issuance of a grant offer.

The New Hampshire Department of Transportation maintains a DBE Program Web site that also contains DBE Program information as well as a directory of NH DBE Certified contractors, consultants, manufacturers and suppliers.

The FAA requires a report be submitted by December 1st of each year of all FAA funds awarded to DBEs during the previous fiscal year. This report can be submitted electronically through the dbE-Connect website.

NEW!! Federal regulations (49 CFR 26.55) require that DBE firms perform a “commercially useful function” in order to get credit for their work on an airport project. The NHDOT has prepared a checklist for its highway projects. Please use/modify this checklist to meet the needs of airport projects. This checklist (or something like it) should be filled out at least once during the project for each DBE firm doing work on the project and kept in the project file.

Non-Aeronautical Use of Obligated Airports
Public-use airports that receive federal grant assistance are obligated to keep their airports open for aeronautical purposes. Once in a while there is a need in their communities to use a portion of the airport for some non-aeronautical purpose. This might come in the form of temporarily storing materials in a vacant building, one-day community outreach events, or on-going training sessions, but the request types could be endless. To ensure compliance with the airports’ obligations under the federal grants, these airports are required to receive approval from either the FAA or the NHDOT/Bureau of Aeronautics. The NHDOT/Bureau of Aeronautics works with the Block Grant airport sponsors to review and approve or disapprove these non-aeronautical uses of their airports. In order to protect the continued safe use of these airports for aeronautical purposes, airport sponsors must submit sufficient information for NHDOT/Bureau of Aeronautics to be able to complete the review and issue a finding. This submission may be by electronic or hardcopy. If additional information is needed prior to a finding being issued, NHDOT/Bureau of Aeronautics will contact the airport sponsor. FAA reviews all non-aeronautical airport use requests for the non-Block Grant airports in New Hampshire.

SAMPLE REQUEST FOR NON-AERONAUTICAL USE OF OBLIGATED AIRPORTS

The ________________, sponsor of ___________________ Airport, requests review and comment on the following proposed non-aeronautical use of ______________________ Airport.

  • Description of activity including duration (including setup and teardown, if applicable).
  • Identify the location of activity on the airport.
  • Description of impact on aeronautical uses (include impacts on active aircraft movements, navigational aid critical areas, aviation fueling, airport safety/gate access).
  • Description of any local permits needed, if any.
  • Description of any environmental concerns and how they will be addressed (e.g., fuel leaks, smoke, fire).
  • Explanation of fees to be charged by the airport; if no fees are to be charged, provide justification why no fees will be charged.
  • Provide airport sponsor’s plan to keep all parties safe while operating at the airport (i.e., Event Safety Plan); be sure to include FOD management, runway incursion prevention, NAVAID facility protection, UAS activity coordination, ATCT coordination, airport sponsor will be on site for the duration of the event ensuring compliance with these conditions and Event Safety Plan, UNICOM usage, issuance of NOTAMS, gate access, protection of airport design surfaces (RSA, ROFA, TSA, TOFA, etc.), and protection of airspace.
  • Explain what other venues has the airport sponsor or proponent has investigated for this use and explain why none were suitable.
  • Include the determination from FAA’s OE/AAA evaluation, if appropriate.
  • Explain how the event’s location will not interfere with normal aeronautical use of the airport.
  • Explain how adequate aeronautical facilities will remain open to air traffic.
  • Explain the airport sponsor’s efforts to coordinate this event with airport users; place coordination documentation in airport sponsor’s files.
  • Will obstructions, as determined by FAA to be hazards, be constructed for this event? If not, please state so.
  • Explain that the airport sponsor will issue proper NOTAMs in advance of the event.
  • Describe how the the portion of the airport to be closed or not available for aeronautical use will be properly marked, signed, or barricaded.
  • Identify if FAA/Flight Standards District Office and/or air carriers will be notified, as appropriate.
  • Explain that all markings, signage, and barricades will be removed and damage repaired, if any, within 24 hours of the end of the event.

The airport sponsor will comply with the following grant assurances even with the proposed non-aeronautical [use][activity]:

  • Grant Assurance #19: State how the airport sponsor will continue to operate in a safe and serviceable manner.
  • Grant Assurance #22: State if the airport sponsor is not preventing the aeronautical use of the airport. State if the airport sponsor be collecting the off-airport land lease rates ensuring economic non-discrimination for this event. State that the airport sponsor has established reasonable conditions to be met by the proponent to ensure the safe and efficient operation of the airport.
  • Grant Assurance #24: State if the airport sponsor be collecting the off-airport land lease rate for the duration of this non-aeronautical use of airport property.
  • Grant Assurance #25: State that the funds collected by the airport sponsor for this non-aeronautical use, if any, will be deposited in the airport sponsor’s dedicated account for the operation and maintenance of the airport.

State Funding Process for NPIAS airports
Grant Process For all construction projects at Program airports which must go to bid, all bids must be held until at least October 31st of that calendar year. A description of the Governor and Council process as it relates to the AIP Grant process is attached. Prior to grant application submittals, the following list of items shall be received by NHDOT, as applicable:

  1. Record of Negotiations
  2. Executive Order 12372
  3. DBE Plan
  4. Construction Safety and Phasing Plan
  5. Bid Tabulation with engineer's estimate
  6. Construction Award Recommendation
  7. Permits
  8. Fair Market Value
  9. Title Opinion
  10. CATEX or FONSI for NEPA Compliance
  11. SRE Calculations

Application and Submission Requirements for Project Types:

Application info for development - construction projects Nov 2016
Application info for development - equipment acquisition projects Nov 2016
Application info for development - land or easement acquisition projects Nov 2016
Application info for planning or environmental projects Nov 2016
Sample Guidance on 424 and 5100-100

Grant Applications (Planning Studies and Environmental Reports):

FAA and NHDOT require specific content for each project grant application submitted for possible funding. NHDOT has created a checklist that compiles both FAA and NHDOT needs by project type all on one sheet for ease of use. This checklist is applicable to airport projects in either the Airport Block Grant Program or the regular Airport Improvement Program. Please consult this checklist to be sure that your grant application packages are complete.

SF 424
FAA Form 5100-101

Prepare a program narrative that includes:

  1. project purpose
  2. project benefits
  3. project approach (include a summary statement and not just the consultant's scope of work)
  4. project environmental impacts (provide FONSI date, simple CATEX statement, or a documented CATEX statement in accordance with FAA Standard Operating Procedure (http://www.faa.gov/airports/resources/sops/media/arp-SOP-500-catex.pdf)); must include comment regarding any extraordinary circumstances as identified in FAA Order 1050.1F, paragraph 5-2
  5. project Disadvantaged Business Enterprise (DBE) statement (only for contracts $250,000 or more)
  6. project coordination efforts (e.g., users and E.O. 12372)
  7. project organizational chart showing the basic relationships between FAA, NHDOT, airport sponsor, prime consultant and subconsultants

Exhibit A, Airport Property Map (2 printed D size drawings and 1 pdf), are required if: the Sponsor has acquired or release land/easements since the last AIP grant. Reminder – the Exhibit A SOP Checklist is required when submitting an Exhibit A Property map drawing (http://www.faa.gov/airports/resources/sops/). If there has been no change to the Exhibit A since the last grant was issued, the previous Exhibit A Property Map must be referenced within the grant application (FAA Form 5100-100, Part III, Section 3 - Remarks). For recommended language please reference Suggested Language for Exhibit A Property Map Reference.

Sponsor Certifications (Drug Free Workplace - **Please complete addresses in Drug-Free Workplace Section**; Selection of Consultants; Conflict of Interest; Construction Project Final Acceptance
, Equipment and Construction Contracts Real Property Acquisition Project Plans and Specifications ; Anti-Lobbying .

Grant Assurances: Airport Sponsor Assurances 3/2014 ; Advisory Circular Checklist date is January 24, 2017

Note: All airport sponsors (Block Grant and non-Block Grant) must be actively registered in the System for Award Management (SAM) using their DUNS (Dun and Bradstreet) number. If an airport sponsor has multiple DUNS numbers, then each DUNS number has to be registered in the SAM database separately. This is needed before any AIP grants are issued starting in FY 2011. Checking in https://www.sam.gov/SAM/ by searching on the airport sponsor's DUNS number will confirm an active SAM entry.

Note: For those non-primary airports within the Block Grant Program, NHDOT requires four (4) grant application packages printed double-sided (at least one must have original signatures) and FAA will no longer receive any grant applications. For those primary airports outside of the Block Grant program, FAA requires (3) grant application packages and NHDOT requires one (1) grant application package printed double-sided.

Note: For airport improvement projects wholly contained within the airport's property boundaries, FAA has an exemption from the E.O. 12372 Intergovernmental Review Process. These projects no longer need to submit any documentation to the NH Office of Strategic Initiatives, NH's Intergovernmental Review Program Coordinator. Please be advised that in accordance with the Section 106 explanation above, Section 106 coordination may still be required. Additionally, USFWS and Coastal Zone coordination must still occur, as applicable. Most NH airport don’t trip the Coastal Zone regulations, but the USFWS coordination is applicable at each NH airport (visit https://ecos.fws.gov/ipac/ to get your project’s online coordination letter).

Note: For airport improvement projects partially or wholly located outside of the airport's property boundaries, FAA still requires the project to be submitted for the E.O. 12372, Intergovernmental Review Process. In New Hampshire, the process requires an e-mail containing a PDF of the project’s SF 424, program narrative, the budget sheets from FAA Form 5100-101 or 5100-100 (as appropriate), and project sketch showing the location of the project sent to wendy.gilman@osi.nh.gov or alternatively a paper copy may be sent to Wendy Gilman, Procurement & Contract Compliance Officer, NH Office of Strategic Initiatives, 107 Pleasant Street, Johnson Hall, Concord, NH 03301 (phone: 603-271-0596). The e-mail or cover letter should request that the comment summary be sent to NHDOT/Bureau of Aeronautics and FAA/Airports Division. Please be advised that in accordance with the Section 106 explanation above, Section 106 coordination may still be required. In addition, the Intergovernmental Review Process in NH only includes reviews by state organizations so USFWS and Coastal Zone coordination must still occur, as applicable. Most NH airport don’t trip the Coastal Zone regulations, but the USFWS coordination is applicable at each NH airport (visit https://ecos.fws.gov/ipac/ to get your project’s online coordination letter).

Grant Applications (Design Only, Design/Construct, Construct Only, Property Acquisition, Equipment Acquisition):

FAA and NHDOT require specific content for each project grant application submitted for possible funding. NHDOT has created a checklist that compiles both FAA and NHDOT needs by project type all on one sheet for ease of use. This checklist is applicable to airport projects in either the Airport Block Grant Program or the regular Airport Improvement Program. Please consult this checklist to be sure that your grant application packages are complete.

SF 424
FAA Form 5100-100 (pdf)

Prepare a program narrative that includes:

  1. project purpose
  2. project benefits
  3. project approach (include a summary statement and not just the consultant's scope of work)
  4. project environmental impacts (provide FONSI date, simple CATEX statement, or a documented CATEX statement in accordance with FAA Standard Operating Procedure (http://www.faa.gov/airports/resources/sops/media/arp-SOP-500-catex.pdf)); must include comment about whether there are any extraordinary circumstances as identified in FAA Order 1050.1F, paragraph 5-2
  5. project Disadvantaged Business Enterprise (DBE) statement (only for contracts $250,000 or more)
  6. project coordination efforts
  7. project organizational chart showing the basic relationships between FAA, NHDOT, airport sponsor, prime consultant and subconsultants
  8. contractor bid tabulation, including engineer's estimate of construction costs (if applicable)

Exhibit A, Airport Property Map (2 printed D size drawings and 1 pdf), are required if: the Sponsor has acquired or release land/easements since the last AIP grant. Reminder – the Exhibit A SOP Checklist is required when submitting an Exhibit A Property map drawing (http://www.faa.gov/airports/resources/sops/). If there has been no change to the Exhibit A since the last grant was issued, the previous Exhibit A Property Map must be referenced within the grant application (FAA Form 5100-100, Part III, Section 3 - Remarks). Suggested Language for Exhibit A Property Map Reference .

Sponsor Certifications (Drug Free Workplace - **Please complete addresses in Drug-Free Workplace Section**; Selection of Consultants;Conflict of Interest;Construction Project Final Acceptance; Equipment and Construction Contracts;Real Property Acquisition Project Plans and Specifications; Anti-Lobbying .
Grant Assurances: Airport Sponsor Assurances 3/2014 , Advisory Circular Checklist date is January 24. 2017

Note: All airport sponsors (Block Grant and non-Block Grant) must be actively registered in the System for Award Management (SAM) using their DUNS (Dun and Bradstreet) number. If an airport sponsor has multiple DUNS numbers, then each DUNS number has to be registered in the SAM database separately. This is needed before any AIP grants are issued starting in FY 2011. Checking in https://www.sam.gov/SAM/ by searching on the airport sponsor's DUNS number will confirm an active SAM entry.

Note: For those non-primary airports within the Block Grant program, NHDOT requires four (4) grant application packages printed double-sided (at least one must have original signatures) and FAA will no longer receive any grant applications. For those primary airports outside of the Block Grant program, FAA requires (3) grant application packages and NHDOT requires one (1) grant application package printed double-sided.

Note: For airport improvement projects wholly contained within the airport's property boundaries, FAA has an exemption from the E.O. 12372 Intergovernmental Review Process. These projects no longer need to submit any documentation to the NH Office of Energy and Planning, NH's Intergovernmental Review Program Coordinator. Please be advised that in accordance with the Section 106 explanation above, Section 106 coordination may still be required.

Note: For airport improvement projects partially or wholly located outside of the airport's property boundaries, FAA still requires the project to be submitted for the E.O. 12372, Intergovernmental Review Process. In New Hampshire, the process requires an e-mail containing a PDF of the project’s SF 424, program narrative, the budget sheets from FAA Form 5100-101 or 5100-100 (as appropriate), and project sketch showing the location of the project sent to Michele.Zydel@nh.gov or alternatively a paper copy may be sent to Michele Zydel, Administrative Secretary, NH Office of Energy and Planning, 107 Pleasant Street, Johnson Hall, Concord, NH 03301 (phone: 603-271-2155). The e-mail or cover letter should request that the comment summary be sent to NHDOT/Bureau of Aeronautics and FAA/Airports Division. In addition, the Intergovernmental Review Process in NH only includes reviews by state organizations so one additional copy of this same cover letter and application package must be sent to U.S. Fish & Wildlife Service, R5 ES New England FO, 70 Commercial Street, Concord, NH 03301-5087 for their review and comment. Please be advised that in accordance with the Section 106 explanation above, Section 106 coordination may still be required. In addition, the Intergovernmental Review Process in NH only includes reviews by state organizations so USFWS and Coastal Zone coordination must still occur, as applicable. Most NH airport don’t trip the Coastal Zone regulations, but the USFWS coordination is applicable at each NH airport (visit https://ecos.fws.gov/ipac/ to get your project’s online coordination letter).

FAA Airport Improvement & NH State Block Grant Grant Reimbursements

Grant Reimbursement Requests (Planning Studies and Environmental Reports):NHDOT 5555 (revised 7/2013)
SF 270
eInvoice Summary Worksheet
eInvoice Summary Worksheet Instructions
Provide supporting documentation (e.g., invoices, sponsor administration receipts …)

Note: For those nonprimary airports within the Block Grant program, NHDOT requires one (1) grant reimbursement request package and FAA will no longer receive any grant reimbursement requests. NHDOT will accept hardcopies or PDF copies of these packages e-mailed to the Bureau of Aeronautics.

Note: For those primary airports outside of the Block Grant program, FAA requires submissions of grant reimbursement requests to be done electronically in the Delphi eInvoicing System. NHDOT still requires one (1) hardcopy or PDF of the SF 270 and eInvoice Summary Worksheet for each grant reimbursement request e-mailed to the Bureau of Aeronautics along with the NHDOT Form 5555 (if a state share is requested). NHDOT mimics the documentation requirements of the FAA, so if FAA doesn't require additional documentation, neither does NHDOT.

Note: FAA policy in April 2013 now allows the inclusion of pennies in all grant reimbursement requests! For airports in the Airport Block Grant Program, you may carry the federal (and state) pennies all the way out through project closeout. For airports not in the Airport Block Grant Program, you may carry the federal (and state) pennies only in the grant reimbursements/drawdowns but must truncate the federal pennies in your project closeout documentation.

Note: Planning and Environmental projects are not eligible for grant amendments under FAA’s Airport Improvement Program (AIP). If unexpected (unscoped) project costs are incurred during one of these projects, immediately communicate this to the airport sponsor and NHDOT/Bureau of Aeronautics (for Block Grant airports) or FAA (for non-Block Grant airports). Options can then be discussed.

Grant Reimbursement Requests (Design Only, Design/Construct, Construct Only, Property Acquisition, Equipment Acquisition): NHDOT 5555 (revised 7/2013)
SF 271
eInvoice Summary Worksheet
eInvoice Summary Worksheet Instructions
Provide supporting documentation (e.g., invoices, periodic cost estimate of construction costs, sponsor administration receipts …).

Note: For those nonprimary airports within the Block Grant program, NHDOT requires one (1) grant reimbursement request package and FAA will no longer receive any grant reimbursement requests. NHDOT will accept hardcopies or PDF copies of these packages e-mailed to the Bureau of Aeronautics.

Note: For those primary airports outside of the Block Grant program, FAA requires submissions of grant reimbursement requests to be done electronically in the Delphi e-Invoicing System. NHDOT still requires one (1) hardcopy or PDF of the SF 271 and eInvoice Summary Worksheet for each grant reimbursement request e-mailed to the Bureau of Aeronautics along with the NHDOT Form 5555 (if a state share is requested). NHDOT mimics the documentation requirements of the FAA, so if FAA doesn't require additional documentation, neither does NHDOT.

Note: FAA policy in April 2013 now allows the inclusion of pennies in all grant reimbursement requests! For airports in the Airport Block Grant Program, you may carry the federal (and state) pennies all the way out through project closeout. For airports not in the Airport Block Grant Program, you may carry the federal (and state) pennies only in the grant reimbursements/drawdowns but must truncate the federal pennies in your project closeout documentation.

Note: Development projects are eligible for grant amendments under FAA’s Airport Improvement Program (AIP) but only if the additional costs are eligible, reasonable, appropriate and necessary AND if funding is available. The maximum grant amendment allowed under AIP is 15% of the original grant amount, again, only if funding is available. If unexpected (unscoped) project costs are incurred during one of these projects, immediately communicate this to the airport sponsor and NHDOT/Bureau of Aeronautics (for Block Grant airports) or FAA (for non-Block Grant airports). Supplemental Engineering Agreements and/or Change Orders may be necessary.

Project Closeout (Planning Studies and Environmental Reports)

  • Sponsor's closeout coverletter stating that the sponsor certifies that all project costs being claimed are eligible under AIP requirements, the project is complete and the Sponsor has accepted or approved all deliverables.
  • One (1) copy of final grant reimbursement request package.
  • Two (2) hardcopies and two (2) PDFs of the final deliverables to NHDOT/Bureau of Aeronautics (including airport master plan, environmental assessment, airport layout plan, wildlife hazard assessment, etc.). NHDOT will forward one copy of each to FAA for their files.
  • NH Airport Block Grant Program DBE Closeout Report Form

For those primary airports outside of the Block Grant Program, NHDOT requires one (1) project closeout package, and one (1) PDF and one (1) full size copy of the final document submission (airport master plan, ALP, wildlife hazard assessment…) for NHDOT's files.

Project Closeout (Design Only, Design/Construction, Construct Only, Property Acquisition, Equipment Acquisition)

  • Sponsor's closeout coverletter stating that the sponsor certifies that all project costs being claimed are eligible under AIP requirements, the project is complete and the Sponsor has accepted or approved all deliverables.
  • One (1) copy of the final grant reimbursement request package (up to 100% of original grant only)
  • Sponsor's amendment request letter and grant reimbursement request package (if project exceeded 100%)
  • NH Airport Block Grant Program DBE Closeout Report Form
  • FAA's Project Closeout Report with any indicated attachments such as Record Drawings/As-Builts (one (1) full-size paper copy plus two (2) PDFs), project photos, testing results summary, change order summary, “as-built” ALP, final construction report, final equipment report, Exhibit A (two (2) full-size paper copies plus two (2) PDFs), etc.
  • FAA Form 5010 updates if the project improvements modified the existing data in this form.
  • One (1) originally signed Construction Project Final Acceptance sponsor certification.

For those primary airports outside of the Block Grant Program, NHDOT requires one (1) project closeout package, one (1) electronic as-built CD (with the as-built drawings in both PDF and CAD), and one (1) full size copy of the as-built drawings or final document submission for NHDOT's files.

FAA has standardized the file-naming convention it uses on the electronic versions of project record drawings/as-built drawings. Beginning with your next record drawing/as-built submission to FAA and/or NHDOT, please use the following file name: XXX AIP YYY-ZZZZ AS-BUILT.AAA OR XXX SBG YYY-ZZZZ AS-BUILT.AAA where XXX is the airport's 3-letter location ID, YYY is the sequential project number, ZZZZ is the year the grant offer was made, and AAA is the DWG or PDF file extension. AIP is for AIP project numbers and SBG is for Block Grant project numbers. FAA and NHDOT still prefer to receive both the DWG and PDF file formats. It's been noted that many AutoCAD drawings utilize Xref files with their own unique names; so long as the primary AutoCAD file (*.DWG) follows this naming convention, the Xref files don't have to follow the naming convention.





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