DUTIES OF THE OFFICERS
Section 1. PRESIDENT
The President shall be the Chief Executive Officer of the Association. He/she shall preside at the meetings of the Association and the Board of Directors. He/she shall carry out the Directives of the Board and the Association and shall serve as the official spokesman for the Association.
Subject to the approval of the Board of Directors, he/she shall order the Treasurer to make necessary disbursements.
He/she shall perform such other duties as appertain to his/her office.
Section 2. VICE-PRESIDENT
The Vice-President shall perform all the duties of the President in his/her absence and special duties which the President and/or the Board of Directors designate. The Vice-President shall be in charge of special projects, commemorative duties and fund-raising.
Section 3. SECRETARY
The Secretary shall keep a record of the proceedings of the Association and the Board of Directors at all regular and special meetings. He/she shall issue, by direction of the President, all notices for the call of meetings or other business of the Association; shall keep a list alphabetically arranged of the names of the members of the Association; shall make out all bills for admission fees and assessments and collect the same; all money so collected shall be paid to the Treasurer, taking a receipt therefore; he/she shall keep a record of all bills made and collected; shall notify all persons of their election as members of the Association and perform such duties as appertain to the office.
Section 4. TREASURER
The Treasurer shall receive all assessments, income and money that may be due the Association and disburse the same as the President may order. He/she shall sign all drafts and give proper vouchers for all money paid. He/she shall sign no note, deed, discharge or mortgage or other written obligation in the name of the Association unless authorized to do so by vote of the Board of Directors and signed by the President. He/she shall keep a regular set of books containing the accounts of the Association and all its funds that pass through his/her hands. He/she shall at meetings of the Board of Directors, report to them all changes in the funds and at the Annual Meeting shall make to the Association a detailed report of the receipts and expenditures, the amounts and kinds of funds held by him/her. At the close of his/her term, he/she shall deliver his/her successor all money, property and evidence of property belonging to the Association held by him/her.
A. A certified public accountant will be utilized to perform an audit of the treasury on an annual basis and at any time that the Treasurer’s position is vacated. The annual filing of the Federal Income Tax shall be prepared by a certified public accountant and the accountant will provide a complete audit statement to the Association. The accounting records shall be delivered by the Treasurer to the accounting concern during the month of February.
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