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New Hampshire State Library
About Us - Departments - NHAIS Services - Copy Cataloging Services for NHAIS members

Copy cataloging is the process of searching a bibliographic database (like the NHU-PAC or the OCLC WorldCat) for an existing MARC record that represents a specific item. Once a matching record has been located, that record can be added to a library's electronic catalog or it may be used as a basis for printing a catalog card.

Downloadable MARC records – free of charge
With a NHAIS password, your library can download any MARC record in the NHU-PAC at no charge to your library. We can also provide you with a set of MARC records for items that you submit to us as brief records for copy cataloging. Records for items submitted for copy cataloging will be provided to you via email based on information submitted to us on your most recent Cataloging Products Profile form.

Copy cataloging – free of charge
For items not found in the NHU-PAC you can enter brief records using the NHU-PAC web interface (Holdings Maintenance tab) and we will locate an appropriate MARC record, either in the NHU-PAC or from OCLC, and add it to the NHU-PAC with your library’s holding code attached. If no record is available, the item will be considered for the Original Cataloging Program.

Reloading of your library's holdings -- free of charge
It is your obligation as a NHAIS member library to maintain your holdings on NHU-PAC, including deleting holdings for materials you have removed from your collection. If your library has not maintained accurate holdings in NHU-PAC, but you do have a local system that includes an accurate representation of your libraries holdings NHAIS Services may be able to do a one-time reload of your holdings into NHU-PAC. This is a time intensive process and can only be done as NHSL staff time allows. The ability to do this also depends upon the records in your local system being of a quality such that most of them can be matched on load, rather than requiring one-by-one matching by staff. To be added to the queue of libraries wishing to have this done you need to complete the Form to Request a Reload of your Holdings Acrobat Symbol icon

Shelf list cards – $0.50 per title (effective 9/1/2008)
Based on a selection from the dropdown menu in the Holdings Maintenance area of the NHU-PAC web interface, we can generate a set of shelf list cards for you including whatever classification numbers, pre-stamps, post-stamps, and cutters you indicate in your holding. A Cataloging Products Profile form indicating that you will request shelf list cards must be on file with the NHAIS Services section in order for you to receive cards.

Full sets of catalog cards – $2.00 per title (effective 9/1/2008)
Based on a selection from the dropdown menu in the Holdings Maintenance area of the NHU-PAC web interface, we can generate a full dictionary pack of catalog cards for you including whatever classification numbers, pre-stamps, post-stamps, and cutters you indicate in your holding. A Cataloging Products Profile form indicating that you will request full card sets must be on file with the NHAIS Services section in order for you to receive cards.

 
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