Added During Year - The number of volumes added to the collection during the reporting year whether through purchase or donation.
Address of Library - The complete street address for the physical location of the library. If there is no street address, the closest intersection.
Adult Program Attendance - The attendance at all presentations made by the library staff to the public, either within the library or at another location. Do not include presentations made in the library but sponsored by another group.
ALA-MLS - Librarians with master's degrees from graduate library and information studies program accredited by the American Library Association.
Audio Recordings - Materials on which sound (only) are recorded and that can be played back mechanically or electronically or both. (A packaged unit such as an audiobook containing several tapes counts as a single unit.)
Automated System Internet Address - The URL by which the public h as access to an OPAC from the Internet.
Books - Books are non-periodical printed publications bound in hard or soft covers, or in loose-leaf format. Includes government documents.
Bookmobiles - Trucks or vans specially equipped to carry an organized collection of library materials. They serve as traveling branch libraries. Vehicles in use are counted, rather than the number of stops the vehicle makes. The bookmobile provides regularly scheduled service hours at specific stops within the community, and has its own paid staff. Its collection is counted as part of the main library's.
Branch Libraries - Auxiliary units of the main library which have all of the following: 1) separate quarters; 2) an organized collection of library materials; 3) paid staff; 4) regularly scheduled hours for being open to the public.
CD-ROM - Physical copies of CD-ROMs which produce sound only (e.g., music CD-ROM, books on CD-ROM) or video, with or without sound (e.g., encyclopedias, databases, reference tools, serials on CD-ROM).
Capital Income - All income received from the municipality budgeted for fixed assets or additions to fixed assets, except the purchase of library equipment. Includes income budgeted for sites, buildings, additions and furnishings.
Capitol Outlay for Building Construction - Usually a long-term expense. It may include architectural and/or consultant fees, new buildings and additions, new equipment, and furnishings purchased for new expanded buildings, which cost at least $1,000.
Capital Outlay for All Other Fixed Assets - Expenditures for land and improvements to land, for the purchase of an existing building, mortgage payments, for equipment costing over $1,000, etc. Fixed assets are those things that are not consumed in sue, can be expected to last at least five years and cost at least $1,000.
Central Library - This is the single unit library or the unit where the principle collections are kept and handled; also called main library. In towns with multiple single unit libraries, such as Haverhill and Tamworth, there is the added criterion that there must also be a separate board of trustees for each library.
Children's Holdings - The count of all library materials in all formats that have been cataloged, classified and/or otherwise made ready for use for persons 14 years or younger. Includes estimates or unprocessed paperbacks. Does not include children's periodicals whether cataloged or uncataloged.
Children's Materials Expenditures - All expenditures for materials purchased or leased for use by persons 14 or younger. The amount actually spent, not the budget for all materials in all formats.
Children's Program Attendance - The count of the audience at all programs for which the primary audience is children. Include adults who attend programs primarily intended for children. Note: Output Measures for Public Library Services to Children: A Manual for Standardized Procedures (ALA, 1992) defines children as persons age 14 and under.
Combined Public and School Library - A library that shares the same physical space as a school library.
Contracted Library Services - Written documents that specify services provided and the amount of annual compensation.
Date Library Established - The date that any type of funds were established for a public library. The funds can be municipal funds, private funds or endowment funds. Not the date the library was built.
Employee Fringe Benefits - These are benefits in addition to salaries and wages paid regardless of whether the benefits are available to all employees. Included are amounts for direct, paid employee benefits including Social Security, health and dental insurance, annual and sick leave, retirement, etc. Includes both library paid and municipality paid benefits.
Expenditures for Electronic Access - Operating expenditures associated with access to electronic materials and services. Includes expenditures for new computers or networking equipment. Includes computer hardware and software used to support library operations, whether purchased or leased. Include commercial services and fees and usage costs associated with such services as OCLC or electronic document delivery. Includes miscellaneous items such as computer paper, printer cartridges and other supplies.
Expenditures for Library Materials in Electronic Format - Operating expenditures for materials considered part of the collection, whether purchased or leased such as CD-ROMs, magnetic tapes, DVDs that are designed to be accessed by a computer. Examples are U.S. Census data tapes, locally mounted databases, serials, and reference tools. Include operating expenditures for equipment when the cost is inseparably bundled into the price of the information service product. (InfoTrac for example). Excludes the library's operating system and networking software and computer software used only by the staff.
Expenditures - (Reported as whole dollars only. Cents omitted.) INCLUDES all library payments regardless of the source of funds. Includes expenditures paid by other taxing agencies "on behalf of" your library if the information is available and the expenditures are supported by documents (such as invoices, contracts, payroll records, etc.), not estimated.
Federal Government Funds - All federal government funds distributed to public libraries for expenditures by the public libraries, including federal money distributed by the State.
Full-Time Equivalent (FTE) - To ensure comparable data, 40 hours per week has been set as the measure of full-time employment.
Held at End of Year - The total number of volumes held at end of last year minus the number withdrawn during the year plus the number added during the year.
Held at the End of Last Year - The number of volumes owned by the library at the start of the reporting year.
In-Kind - Goods (space used for a program, equipment, supplies, materials, etc.) and services (volunteer time, transportation, printing, etc.) donated to the library.
Integrated Library System (ILS) - An automated circulation system.
Interlibrary Loans (ILL) Borrowed - Library materials, or copies of the materials, received by one library from another library upon request. Materials borrowed from a library's own branch library is not counted as ILL.
Interlibrary Loans (ILL) Lent - Library materials, or copies of the materials, provided by one library to another library upon request. Materials loaned to a library's own branch library is not counted as ILL.
Internet Access - The public library has access to the Internet if one or more of the following services are available: World Wide Web (www), telnet, gopher, file transfer protocol (FTP), or community network. Access to electronic mail only is not Internet access.
Internet Access Policy - A Board of Trustees adopted Policy for using the Internet, sometimes referred to as an "Acceptable Use Policy."
Internet Address - The e-mail address to be used to contact the library director and/or a URL accessible over the Internet for a library home page.
Internet Telecommunication Expenditures - Internet service and associated telecommunications costs. Includes all expenditures associated with Internet telecommunications. Excludes voice and fax communications.
Librarians - Those who are employed in the capacity of directing library operations or working in a position that usually requires professional training or skills in all aspects of library work, as distinct from clerical work.
Library Visits - The total number of persons per year entering the library for whatever purpose during the year. Includes persons attending activities, meetings, and those requiring no staff services.
Loan Period - The number of days items in the general collection are loaned to regular patrons. Any portion of a day counts as a day.
Local Area Network - The local area network is comprised of a computer server with any number of workstations in various configurations. Examples of Local Area Networks include, Windows NT networks, Novell networks, Peer-to-Peer networks.
Local Government Income - All tax and non-tax receipts designated by the community, district, or region and available for expenditures by the public library. Does not include the value of any contributed or in-kind services or the value of any gifts and donations, fines, or fees.
Major Contribution - An individual gift or donation worth $1,000 or more.
Materials Loaned - Transactions that involve lending an item from the library's collection to use by patrons generally (although not always) outside the library. This activity includes charging materials manually or electronically. Each renewal is also a circulation transaction. This data is reported as annual figures.
Microforms Units - The number of units of microforms that have been photographically reduced in size for storage, protection and inexpensive publication purposes and which must be read with the help of enlarging equipment. Units are considered to be a box, a reel or a package of microfiche. Examples of microforms are roll microfilm, microcard, microfiche, and ultrafiche. Includes government documents received by gift subscriptions or as government documents.
NHPLAR - New Hampshire Public Library Annual Report.
Non-Print Materials - Materials purchased or leased for use by the public, which are computer-readable (i.e., CD-ROM, magnetic tapes, laser discs, magnetic diskettes) or used by video projection and/or sound reproduction (e.g., films, records, tape cassettes, filmstrips, slides, etc.) and framed artwork, puzzles, etc.
Non-Resident Borrowers - Borrowers who do not reside within a library's legal service area. Borrowers whose primary resident is not the community where the library is located.
Online Public Access - Access to the library's card catalog on a computer.
Other Computer-Readable Materials - Physical copies of magnetic tapes and magnetic discs (diskettes) that are designed to be processed by a computer. Examples are U.S. Census data tapes, locally mounted databases, reference tool or serials on magnetic tape or magnetic discs (diskettes). There are only those items that must have a computer to work.
Other Receipts - Monetary gifts and donations received in the current year, interest from bank accounts, library fines and fees, grants from charitable organizations, monies from book sales, etc. Does not include the value of any contributed or in-king services or the value of any non-monetary gifts and donations.
Other Service Outlets - Examples are outlets in senior centers, day care centers, jails, or other organizations or institutions with small and frequently changed collections of books and other library materials.
Other Operating Expenditures - Expenditures for library and general office supplies, processing costs, commercial binding, preservation, insurance, equipment, rent, utilities, repair, personnel development, etc. Does not include Capital Outlay.
Patron Access to Electronic Services - Patron access may be either direct or through a staff intermediary. This would include online services such as ProQuest, FirstSearch, and EbscoHost as well as in-house resources such as CD-ROM based indexes and resources (e.g., InfoTrac). Electronic services such as bibliographic and full-text databases, multi-media products, work processing, etc. include 1) resources owned or leased by your library or 2) access to remote databases.
Print Materials - Print materials purchased or leased for the use by the public, such as books, periodicals, microforms, pamphlets, government documents, etc.
Public Library - A public library is established under state enabling laws or regulations to serve residents of a community, district, or region. A public library is an entity that provides at least the following: 1) an organized collection or printed or other library materials or a combination thereof; 2) a paid staff to provide and interpret materials as requested to meet the informational, cultural, recreational and/or educational needs of a clientele; 3) an established schedule in which services of the staff are available to clientele; and 4) the facilities necessary to support such a collection, staff, and schedule. Under RSA 202-A:1, I - "Public Library" shall mean every library which received regular financial support, at least annually, from public or private sources and which provides regular and currently useful library services to the public without charge.
Reciprocal Borrowing - Reciprocal borrowing is the loaning of materials directly to cardholders from other libraries. These are not Interlibrary Loans. Reciprocal borrowing takes place in person.
Reference Transactions - A reference transaction is an information contact that answers a question for a patron and involves the knowledge, use, recommendations, interpretation, or instruction in the use of one or more sources. The request may come in person, by phone, by fax, mail or by electronic mail (e-mail). This does not include directional transactions that simply point the person toward the area of the library he may be seeking.
Resident Borrowers - Borrowers who reside within a library's legal service area. If a library issues special cards to businesses, schoolteachers, etc. within the community, these are resident borrowers. Does not include expired patrons.
Salaries and Wages - Salaries and wages paid before deductions for all library staff (including plant operations, security, and maintenance staff) for the reporting year. Does not include employee benefits.
Serials - Serials are publications issued in successive parts, usually at regular intervals, such as a rule, intended to be continued indefinitely. Serials include periodicals (magazines), newspapers, annuals (reports, yearbooks, etc.), memoirs, proceedings, and transactions of societies. Except for the current volume, unbound serials count as a volume when the library has at least half of the issues in a publisher's volume.
Service Hours - Those scheduled hours of service that the library is open to the public, including the regular hours of the branch libraries and the hours the bookmobile is in service for regularly scheduled stops. Public service does not include those hours that staff is working and the public is excluded from the facility. The hours for the main library and its branches/bookmobiles (when there is one/both) are included.
State Government Income - All funds received by a library from the State of New Hampshire. Excludes federal funds distributed by the state. Includes income received from the N.H. State Library through the Kids, Books and the Arts grant program to fund Summer Reading Program activities.
Subscriptions - The arrangements by which, in return for a sum paid in advance, periodicals, newspapers or other serials are provided for a specified number of issues. These are print and microfilm subscriptions, not electronic or digital subscriptions.
Trust Endowment Income - Interest only, not principal.
Typical Week - For the purposes of the annual report, a "typical week" is defined as "a 7-day period that is neither unusually busy or unusually slow. Avoided are holiday times, vacation periods for key staff, or days when unusual events are taking place in the community or library. A week in which the library is open its regular hours. Included are seven consecutive calendar days, from Sunday through Saturday (or whenever the library is usually open.)" It is suggested that a week in October fits this description.
Users of Electronic Resources - Patrons using electronic resources in-house in the library in a typical week. Electronic resources include the Internet, OPAC, word processing, multi-media products as well as any of those services provided in the definition of "Patron Access to Electronic Services." Excluded are amounts of time spent on the computer.
Video - Materials on which pictures are recorded with or without sound. Electronic playback reproduces pictures, with or without sounds using a television receiver or monitor. Includes videocassettes and laser disks.
Volunteer Hours - Includes only those volunteer hours worked on a regular basis. The number of volunteers is not counted.
Withdrawn During Year - The number of volumes "weeded" or lost during the reporting year.
Young Adult Program Attendance - The count of the audience at all programs for which the primary audience is young adults. Output Measures for Public Library Services to Children: A Manual for Standardized Procedures (ALA, 1992) defines young adults as persons age 15 through 18. For purposes of this annual report, young adult is defined by the individual library.
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