Arts in Health Care Project Grants
Deadline: May 24, 2013
(for projects between August 1, 2013 – June 30, 2014)
Grant Coordinator: Catherine O'Brian
These FY14 Grant Guidelines are valid for fiscal year July 1, 2013 - June 30, 2014
Arts in Health Care grants support arts activities, presentations and artist residencies that occur in health care facilities, rehabilitation centers and in centers serving the needs of the elderly. The overall goal of this grant category is to utilize the arts to enhance the quality of life and promote an environment conducive to healing for patients, residents, and/or clients. This grant category is in response to the Arts Council’s commitment to meeting the needs of underserved populations, which can include the elderly, people with disabilities and people with health challenges.
Organizations seeking funding in this category are strongly encouraged to develop projects that:
- Include and compensate New Hampshire artists with appropriate training and background for this work. The State Arts Council maintains a juried directory of artists trained to work in health care settings. [Click here to browse it.]
- Include more than one arts program while the artist is in the facility (e.g. multiple performances; and/or a variety of programs, including performances, demonstrations, workshops, and classes).
- Include a professional development opportunity for staff.
- Have plans to sustain arts programming for the benefit of the population served.
Maximum Grant Request
Requests may be made for $1,000 - $4,500.
Funding Disclaimer: All grant categories and amounts are subject to change, depending upon availability of state and federal funds for any fiscal year.
At a minimum, grants must be matched on a one-to-one basis. In-kind contributions may comprise one half of the required match and will also be considered by the reviewers as evidence of support and commitment by the community and/or partner organization. State Arts Council funds may not be matched by other State Arts Council or National Endowment for the Arts funds.
Who May Apply?
Health care facilities, hospitals, rehabilitation centers and facilities serving the elderly including: assisted living facilities, county and nonprofit nursing homes, veterans’ homes, hospice care programs or visiting nurse associations.
Arts organizations seeking to deliver arts-based programs to a health care facility, nursing home or center serving the elderly with at least one year of arts programming experience. Applicants must have 501 (c) (3) tax-exempt status from the IRS and not-for-profit incorporation in the State of New Hampshire and:
- Make their programs accessible to people with disabilities;
- Have submitted all required reports on past State Arts Council grants; and
- Be in good standing with the N.H. Secretary of State’s Office and the N.H. Attorney General’s Office.
Note: Public Value Partnership Grant recipients receiving general operating support may apply for Arts in Health Care Project grants. However, only expenses for direct project costs may be included. However, only expenses for direct project costs, not to include staff time, may be included in the budget.
This grant does not fund:
- Commercially viable "for-profit" publications, recordings or films.
- General operating expenses not directly related to the project.
- Fundraising costs.
- Projects already receiving funds from another State Arts Council grant category.
- Any cost item listed in the glossary under “ineligible expenses.”
- A county nursing home offers a series of workshops presented by professional artist(s) for its residents in art forms such as painting, singing, storytelling and/or memoir writing.
- A professional artist works with patients and staff to create a mural or weaving to be installed in a public area of the facility.
- A theatre company or artist works with senior citizens and an organization serving seniors to produce a theatre piece on issues facing seniors (i.e. fear of falling, loss of senses/mobility, depression) that is presented in nursing homes or senior centers around the state.
- An arts organization partners with a hospital, rehabilitation center, hospice program, or nursing home to offer multi-day arts programs for staff, patient/client/resident and families resulting in an exhibition, publication, film or performance of their work.
- A dancer/dance company offers an adaptive dance program in a rehabilitation center or long term care facility for residents/patients and staff.
- A hospital brings in a professional musician to perform a noontime concert in lobby, cafeteria, or waiting area for staff, patients and visitors which also includes broadcast via the hospital's cable TV network and visits to individual rooms for interactive bedside programs.
- A senior center and school co-sponsor an intergenerational project involving oral histories, writing, and visual arts workshops where seniors and students tell, write, and illustrate stories. The residency culminates with publication of a book, public readings and/or an exhibit at the senior center and school.
Note: A professional artist is defined as an individual who devotes a majority of his or her time to practicing, performing, and/or teaching an arts discipline and who receives payment for work in that discipline.
Application Review Process
A panel with expertise in the focus area of the grant category meets to review and rank applications according to the funding criteria listed. Whenever possible, a State Arts Councilor facilitates the meeting. After discussion and review of work samples submitted, applications are ranked by the panel. Funding recommendations are forwarded to the State Arts Council for review and approval. If a grant to an organization is $5,000 or more, or the organization’s cumulative total of grants received from the State Arts Council for that fiscal year (July 1 - June 30) is $5,000 or more, the grant recommendation must also be submitted to the Governor and Executive Council for approval.
The following criteria are used by the panelists to rank applications:
- Clearly stated project goal(s) and desired outcomes. To accommodate the wide range of projects that fall within the overall purpose of this grant category, applicants are asked to clearly state how the beneficiaries of the project will be involved. For example:
- Projects that are primarily presentational (e.g. music and dance performances at bedsides or to a resident population, recitations of poetry, or a display of artwork done by professional artists, etc.).
- Projects that are primarily interactive and participatory (e.g. hands-on workshops in music, dance or crafts; creative writing workshops or storytelling by residents, display of artwork done by residents, etc.).
- Projects that incorporate both interactive and presentational components.
- Connection of the project to the organization’s mission and/or long range plan.
Quality of Arts Programming
- Quality of project plan.
- Quality and experience of artists in presenting or leading the activities.
- Appropriateness of artist for population served.
- Quality of the professional development component for staff.
- Feasible project plan with realistic timetable.
- Appropriate qualifications of project coordinator.
- Plans to include an orientation for the artist as appropriate to the healthcare site and project.
- Appropriate publicity plan for targeted participants.
- Realistic budgetary projections. Please see the glossary for a list of ineligible costs.
- Ability to meet cash match.
Access & Impact
- Potential of the project to enhance the quality of life for participants.
- Potential of the project to promote an environment conducive to healing.
- Opportunities for residents, patients, caregivers, and staff to benefit from or actively participate in the creative process.
- If some of the target audience in the facility or community has disabilities, please provide evidence of efforts to make the project activities fully accessible.
- The project offers more than one arts activity while the artist is in the facility.
- Ability to sustain Arts in Healthcare programming.
Evaluation & Documentation
- Clear and appropriate method of evaluating the effectiveness and impact or success of the project.
- A plan for documenting the project and related activities. (photographs, one-on-one interviews, family observations)
How to Apply
Applicants are strongly encouraged to attend one of the State Arts Council’s grants information sessions if available or view on a grant information power point, and to discuss proposals with the appropriate grant coordinator noted above before writing their applications. Applicant also should review the legal and reporting requirements relevant to State Arts Council grants.
Draft applications may be reviewed if submitted at least two weeks in advance of the application deadline. First time applicants must contact the grant coordinator noted above prior to application to determine eligibility and discuss the proposed project.
When sending in a draft, please clearly indicate DRAFT FOR REVIEW in BOLD letters on your submission.
Errors and omissions may affect a panel’s evaluation of your application, so please prepare your application carefully and follow instructions.
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Please answer the following narrative questions on no more than four typed pages. Margins (not less than 1”), fonts (not smaller than 12 point), and spacing should provide easy reading for the panelists. Please number and respond to the following questions in the order in which they appear noting the section titles in bold.
INTRODUCTION: Tell us about your organization
- Provide a profile of your organization including its mission and goals. Please keep in mind that some panelists may not be familiar with your organization or its importance to the arts in New Hampshire.
1. Why do you want to undertake this project?
- Explain the goal(s) and intended outcome(s) of the project/activities.
- Explain how your project relates to your organization’s mission or long-range plan.
2. What are you planning to do?
- What are the activities, programs or services you are planning and how will residents, patients and staff actively participate in the creative process?
- When will the project/activities occur?
- Where will the project/activities occur?
- Who are the artists you will be involving in the project? Note: Resumes and work samples must be included for all artists. If the artist is on the Arts in Healthcare Directory, please list their name on the application and you are encouraged to print their biography from the Arts Council website for panelist’s review.
- If you have not fully identified them, name as many as you can.
- Who is/are your targeted audience(s) and or participants?
- Explain what provision you are making to provide an orientation for the artists in order to inform them of facility policies and HIPPA rules as they impact the artist’s services in your facility.
- If the project involves a presentation for the general public/local community, explain how and when you play to present the performance or display the artwork within your facility, explain how the residents of the facility will benefit.
3. How are you going to accomplish your project?
- Include a timeline for the planning and implementation of the project.
- Include the name and qualifications of the Project Coordinator who will be responsible for this project and attach their resume.
- Describe your marketing/promotion plan or other methods you will use to attract and engage participants. Include a plan for crediting the New Hampshire State Council on the Arts and the National Endowment for the Arts.
- Describe the plan to meet the cash and in-kind match. Helpful hint: Make sure that the project costs outlined on the budget forms correspond with the activities you have described.
- Identify the ways you will provide access to people with disabilities so they may benefit from this project (i.e., physical access, programmatic access via large print programs and signage, sign language interpretation, assistive listening devices, transportation, etc.).
4. How will the targeted audience and community benefit?
- Describe the value of the project to the residents of the facility, participants, or other audiences.
- Describe efforts to educate audiences on the value of the arts.
- Will the community be involved in this project? If so, how?
- Will volunteers be used for this project? If so, how? Is there a Volunteer Coordinator?
- How do you plan sustain Arts in Healthcare work in the future?
5. How will you evaluate and document your project?
- How will the outcome of the goals listed for the project/activities be evaluated? Please include a copy of your evaluation forms in Support Materials, if available.
- How do you plan to document the project/activity (i.e., photography, interviews, surveys)?
Required Support Materials
Six sets (original plus 5 copies)
- One-page resume or biography of Project Director.
- Selected written materials on outside contractors (e.g., artists or consultants).
- Letters of support by community members, participating partners or administrators as applicable.
- Evaluation form for the project/activities, if available.
- Selected program materials from previous or future presentations or activities.
One copy of
- List of current board or arts advisory committee members with addresses, emails and occupations.
- Financial Statement for most recently completed fiscal year.
- Work samples for artists. Preparation of Work Samples for instructions on preparing work samples/support materials.
- First-time applicants only: Tax-exempt status letter from the Internal Revenue Service and a copy of the Letter of Good Standing that was received upon registering with the Attorney General’s office.
- A completed New Hampshire Nonprofit Checklist: http://www.nhcf.org/document.doc?id=91. This checklist conveniently lists all the Legal requirements for NH Nonprofit Organizations.
How to Prepare the Application Package
1. Fill out and sign the original application & budget form and make 5 copies.
2. Complete and make 5 copies of the answers to the narrative questions.
3. Collate the original signed application and copies to result in 6 sets. Each set should contain the following items arranged in the order in which they are listed:
1) the signed application form (the original application should be with the first set)
2) narrative questions
3) project director biography or resume
4) written materials on outside contractors (e.g., artists or consultants)
5) letters of support (optional)
6) sample evaluation form(s), if available
7) sample program materials
4. Include work samples of artists. See Preparation of Work Samples for instructions on preparing work samples/support materials.
5. Include with your first set (original signed application):
A) List of current board or arts advisory committee members with addresses and occupations.
B) Board-approved financial statement for most recently completed fiscal year.
C) One copy of the New Hampshire Nonprofit Checklist.
First-time non-profit organization applicants only (municipalities and schools are exempt from this requirement):
D) Include one copy of IRS letter certifying 501(c)(3) status.
E) Include one copy of the Letter of Good Standing that was received upon registering with the N.H. State Attorney General’s office.
IMPORTANT: If applying for more than one project grant, include only one IRS letter and one Letter of Good Standing and make a note in your packet that you have submitted these with another application.
6. Include a self-addressed stamped envelope for any materials that need to be returned.
7. Please do not use binders or folders for the six separate sets of materials. Six separate, large envelopes may be used to contain the collated supporting materials, if applicable. Staples or clips are acceptable. It is helpful if you use post-it notes or label the application cover sheets to indicate original set, 1, 2, 3, etc.
8. Make 1 copy of everything for your files!
9. Put everything together in one package, putting the set with the application form with original signature on top. Mail or hand-deliver to the NH State Council on the Arts, 19 Pillsbury Street, 1st Floor, Concord, NH 03301.
Why all these copies?
The original is for the State Arts Council files. Additional copies are for the panelists who will review your application prior to discussion at the panel meeting.
Applications must be postmarked or hand delivered to the NH State Council on the Arts office at 19 Pillsbury Street, 1st Floor, Concord, by 4:30 p.m. on the deadline date noted above. Office hours are Monday - Friday, 8:30 a.m. - 4:30 p.m. The office is closed all state and most federal holidays. Late applications will not be accepted. The Council cannot accept applications transmitted by facsimile (FAX) or email and is not responsible for applications lost in transit. Errors and omissions may affect a panel's evaluation of your application, so please prepare your application carefully and follow instructions.
Applicants will be notified of their application status within approximately ten weeks after the application deadline.
The NHSCA disburses funds appropriated from public sources, both federal and state. Checks are issued by Administrative Services of the State of NH, not the Department of Cultural Resources or the State Arts Council. Upon receipt of properly executed grant forms, the State of New Hampshire generally pays grants under $5,000 to grantees within 4 to 6 weeks. If an organization is awarded $5,000 or more or has received other State Arts Council funds which brings the cumulative total received for that fiscal year (July 1 – June 30) to $5,000 or above, grants need to be approved by Governor and Executive Council; consequently, payment can take up to ten weeks. All awards are subject to availability of state and federal funds. Therefore, we ask grantees to plan cash flow accordingly.
- All grant agreements must be returned by January 15 of the fiscal year (July 1 to June 30) they are awarded. Failure to return the grant agreement by that date could result in the cancellation of the grant and reallocation of funds.
- Payment of a grant will be withheld if final reports for previous grants are not in compliance with policy below.
Grant Period and Reporting Requirements
The grant period is noted above. A final report is due 30 days after the completion of your project. An extension of up to three months may be requested. The request for extension must be made in writing, before the deadline for filing has passed, to the grant coordinator responsible for administering the grant and should briefly note why the extension is necessary and the date the report will be submitted.
Failure to submit the final report by the required date will result in the organization becoming ineligible to apply for NHSCA funding for two years. Additionally, failure to submit the final report may result in a withholding of funds from any currently awarded NHSCA grant.
Click here for the Final Report Download Center.
April 11, 2013