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Arts Partners
Artist Residencies in Schools
Deadline: February 1, 2008
Grant Coordinator: Catherine O'Brian
Catherine.R.O’Brian@dcr.nh.gov
(603) 271-0795
These FY09 Grant Guidelines are valid for grant period July 1, 2008 - June 30, 2009
Artist Residencies in Schools help tap the resources that professional artists bring to the educational process. These grants pay part of artist fees for three- to sixty-day, single or collaborative artist residencies in architecture, traditional arts, dance, film and video, arts, music, theater, visual arts, and writing. Artist residencies take place in schools and other educational institutions and help to:
- enhance ongoing arts curricula and develop arts literacy;
- engage students as active participants in the creative process;
- increase the scope and quality of arts education; and
- connect schools with community arts resources and organizations through partnerships.
Maximum Grant Request
Requests may be made for $1,000 - $5,000.
Important Note: All grant categories and amounts are subject to change, depending upon availability of state and federal funds for any fiscal year.
Required Match
At a minimum, grants must be matched on a one-to-one cash basis. State Arts Council funds may not be matched by other State Arts Council or National Endowment for the Arts funds. In-kind contributions are not allowable as a portion of the required match, although they will be considered by the reviewers as evidence of support and commitment by the partner school and community.
Additional In-kind Applicant Match
In addition to the cash match, applicants are responsible for hospitality and transportation. The specifics of these arrangements are individually negotiated between the artist and school/host site. The Council encourages applicants to cover round trip travel costs to and from the artist's home for each visit made to the residency site. Generally, the applicants also furnish materials and equipment needed for the residency. Schools are required to send one representative to the State Arts Council's annual Arts in Education Conference. Conference dates and registration details will be posted on our website.
Who May Apply?
Any public school (pre-Kindergarten to Grade 12), or nonprofit organizations serving as alternative education sites for special needs students (pre-K to age 21) in New Hampshire, that are publicly funded or have 501(c)(3) status from the Internal Revenue Service and are incorporated in the State of New Hampshire.
Note: Nonprofit alternative education sites and charter schools may need to provide additional information about the organization's budget, financial report and board of directors. See Required Support Materials.
Restrictions
This grant does not support:
- More than one artist residency during a school year per school or school level (elementary, middle and high school within a greater school complex).
- Schools that have been awarded AIR/AIE grants of $3,000 or more, for three consecutive years (or more). They are not eligible to apply again for two years. (This is an effort to encourage new school applicants to apply.)
- Private or parochial schools, due to limited funds. They may, however, apply for a Mini Grant for fee support to bring artists into the school. They are also encouraged to make use of the Arts in Education Artist Roster ; receive technical assistance from the State Arts Council's AIE Coordinator; and attend the annual Arts in Education conference and other workshops offered throughout the year.
- Projects that don't include at least one artist who is currently an AIE Roster member of the State Arts Council's NH Artist Roster.
- Projects already receiving funds from another State Arts Council grant.
Sample Projects
- A basket-maker worked with 84 fourth graders in a five-day residency that taught traditional methods of splint weaving, historical aspects of the craft, and the processing and preparation of materials. More than 300 students, parents, teachers and community members attended artist demonstrations and the culminating exhibits.
- An elementary school hosted a 10-day theater residency with the Pontine Movement Theatre that focused on teaching theater skills and new techniques through a study of painter Maxfield Parrish. Students in grades 5-8 researched literary works that Parrish illustrated. The residency, which included art, science, and publication projects, culminated in a community performance. Students also visited the Currier Museum of Art to see an exhibition of Maxfield Parrish's work. Planned follow-up programs: a sculptor project focusing on the art and life of 19th-century sculptor Augustus Saint-Gaudens, and a residency with a dance company and filmmaker that would recreate the theatrical "Masques" that took place among Saint-Gaudens' artist friends at his home.
- A NH Artist Roster musician and theatre artist worked with high school students for eight days in an interdisciplinary residency that connected language arts, foreign language, speech, history, drama and music. Students developed stories and myths from a variety of cultures and found new ways to express them through theatre and music. Prior to the arrival of the artists, freshman English classes explored creation myths from Greek, Chinese, Native American, and Aztec traditions. The residency included a teacher workshop and culminated with a performance open to the high-school community of parents, students, staff and local residents.
How to Apply
Applicants are strongly encouraged to either attend one of the Council's grant information sessions held in the fall or to discuss their proposals with the coordinator whose name appears above before writing their applications. Draft applications may be reviewed if submitted at least two weeks in advance of the application deadline. First time applicants are especially encouraged to submit draft copies.
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Annual Fall Arts in Education Conference
Schools awarded an AIR grant are required to send their AIR site coordinator (or other arts team representative) to the State Arts Council's annual Arts in Education Conference. The conference fee of approximately $300 per individual may be included in your AIR project budget. School teams of teachers, parents and principals are encouraged to attend. Discounted rates may be offered to teams of three or more from a school.
Deadline
The application deadline is noted above. Applications must be postmarked or hand delivered to the NH State Council on the Arts office at 2 ½ Beacon St, second floor, Concord, by4:15 p.m. on the deadline date noted above. Office hours are Monday - Friday, 8:15 a.m. - 4:15 p.m. The office is closed all state and most federal holidays. Late applications will not be accepted. The Council cannot accept applications transmitted by facsimile (FAX) or be responsible for applications lost in transit. Errors and omissions may affect a panel's evaluation of your application, so please prepare your application carefully and follow instructions.
Notification
Applicants will be notified of their application status within approximately ten weeks of the application deadline.
Payment
The NHSCA disperses funds appropriated from public sources, both federal and state. Checks are issued by Administrative Services of the State of NH, not the Department of Cultural Resources or NHSCA.
Upon receipt of properly executed grant forms, the State of New Hampshire generally pays grants under $5,000 to grantees within 4 to 6 weeks. If a grantee is awarded $5,000 or more or has received other State Arts Council funds which brings the cumulative total received for that fiscal year (July 1 – June 30) to $5,000 or above, grants need to be approved by Governor and Council; consequently, payment can take up to ten weeks. Therefore, we ask grantees to plan cash flow accordingly. All awards are subject to availability of state and federal funds.
IMPORTANT:
- All grant agreements must be returned by January 15th of the fiscal year (July 1 to June 30) they are awarded. Failure to return the grant agreement by that date could result in cancellation of the grant and reallocation of funds.
- Payment of a grant will be withheld if final reports for previous grants are not in compliance with policy below.
Grant Period & Final Report
The grant period is July 1, 2008 - June 30, 2009. A final report is due 30 days after the completion of your project, but no later than July 31, 2009. An extension of up to three months may be requested by writing to the grant coordinator responsible for administering the grant. The request should be sent no later than July 15, 2009 and should briefly note why the extension is necessary and the date the report will be submitted. A status report will be due with the request.
Failure to submit the final report by the required date will result in the organization becoming ineligible to apply for NHSCA funding for two years. Additionally, failure to submit the final report may result in a withholding of funds from any currently awarded NHSCA grant. Click here for the Final Report Download Center.
How to Plan and Develop an Artist Residency
School applicant grant proposals must include at least one artist from the Arts in Education Artist Roster. Schools may also work with other qualified artists from their community with appropriate teaching and disciplinary background. Applicants are encouraged to contact the AIE Coordinator for assistance in completing their application proposals.
Funding Criteria
The following criteria are used by reviewers to rate applications:
- Quality and soundness of residency plan for the school and the community it serves.
- Demonstrated support structure and commitment for implementing residency activities, including involvement of AIR Site Coordinator, teachers, students, administrators, parents, and community members.
- Evidence of how the residency events will enhance previous Artist in Residence projects (if applicable) and enrich existing arts curricula.
- Evidence of how the residency will help build school and community support for making the arts an essential and valued part of the school curriculum.
- Soundness of the school's Three-Year Arts Plan.
- Soundness of the budget and ability to meet the required match.
- Demonstration of adequate planning with the proposed resident artist(s) and partners.
- Evidence of a working partnership with a local arts or community-based organization.
- Demonstration of residency's link to and support of New Hampshire's Arts Frameworks and the National Standards for Arts Education.
- Clarity of proposal.
- Evidence of appropriate evaluation and assessment.
Special consideration will be made for...
- Proposals for residencies longer than ten days where designated core groups of students have contact with the artist each day of the residency.
- Proposals that will reach underserved geographical areas and populations, or develop arts programs in disciplines of modern dance, media/film, jazz, poetry and literary arts.
- Proposals that broaden community involvement with a compelling vision for arts education.
Additional Criteria for Repeat Applicants
The State Arts Council looks for an increase in commitment from applicants who have received previous residency support. Examples of this increased commitment include:
- Longer residencies.
- Introduction of different arts disciplines.
- Innovative scheduling or effective instructional patterns.
- Interdisciplinary approaches or collaboration among artists in different disciplines.
- Unique community involvement and partnerships.
- Exemplary teacher workshops or other professional development for teachers and staff.
Narrative Questions
The total narrative portion of the application should not exceed five typed pages. Margins, fonts (not smaller than 12 point), and spacing should provide easy reading for the panelists. Please number and respond to the following questions in the order in which they appear, noting the section titles in bold.
1. Background: Give a thumbnail sketch of your school and community. Please remember that some panelists will not be familiar with your community setting.
2. Residency Description and Objectives: Briefly describe your proposed residency indicating what you most hope it will achieve. State the three major objectives (student and programmatic) for this residency, each followed by its expected outcome.
3. Activities: Why did you select this particular artist? Describe actual, planned activities with the artist(s). Specify ways the artist(s) will help you achieve the objectives listed above. For collaborative residencies, indicate what themes or concepts tie the work of your participating artists together.
4. Residency Schedule: Outline the overall day-to-day residency schedule. Give a sample schedule for a typical residency day. For collaborative residencies, how and when will artists, staff and students interact?
5. Core and Non-core Groups: Who is your core group? How and why were they selected? How will non-core students be involved?
6. Increasing or Strengthening your Arts Programs: Describe the current state of your school's arts programs. What are your school's arts needs and specific goals for expanding or improving these programs? How will this residency enhance the existing arts curricula or serve to gain support for increasing the arts programs? Describe how your three-year Arts Plan relates to your school's arts needs and the proposed residency. Briefly describe how the residency is connected to larger school or district goals/plans.
7. Preparation and Follow-up: What arrangements were made to prepare participants for this residency? How were teachers, administrators and community members involved? Be specific when describing fundraising plans for the residency. How will staff carry on the artist's work when the residency is over? List three planned follow-up activities.
8. Teacher Workshop: Describe your plans for actively involving teachers in an in-service with the artist. What experiential component is planned? Who will attend? How will you work with community partners? How will teachers, administrators and community members be engaged in the residency?
9. Evaluation: Explain how you will document and measure the anticipated outcomes listed above. How will you continue this project after this year?
10. For Repeat School/Sponsors: What aspects of previous residencies have been continued in your school? How does this residency demonstrate an increased commitment over any past Council-funded residencies at your school?
11. Three-Year Arts Plan: Required of all AIR Proposals. Please collate your Three-Year Arts Plan and include a copy with each copy of your collated application form and narrative.
12. Financing: The methods you will use to meet the required one-to-one cash match. If this is a pilot project explain how you will finance this project in the future. What will the impact be on your school if the State Arts Council does not fund this project?
13. Outreach: Describe your public relations and promotion plans. Identify the ways you will involve your community through partnerships and provide access to students with disabilities.
Required Support Materials
8 copies of
- Letters of support by participating partners
- Samples of evaluation forms, if available
- Three-year arts plan for the school (approximately 2 pages)
- Resume of artists who are not on the NH Artist Roster (AIE)
- For Charter Schools and nonprofit Alternative Education Sites only:
- board-approved financial statement
- a list of board members or arts advisory committee members
- a single copy of the IRS letter.
One copy of
- For non-profit organizations only: Submit one copy of the completed New Hampshire Nonprofit Checklist found at this link: http://www.nhcf.org/page16898.cfm. This checklist conveniently lists all the Legal requirements for NH Nonprofit Organizations.
NOTE: Registration of IRS 501 (c)(3) nonprofits is required every five years, for the years ending in 0 or 5. This registration may be done on-line at www.sos.nh.gov.
How to Prepare the Application Package
1. Fill out and sign the original application & budget form.
The following are required signatures:
- The individual (principal, superintendent, school board president) with the legal authority to sign contracts for the school must sign this application as the authorized official. If a grant is awarded, the check will be sent to that official's attention to be used solely for the purposes described in this application.
- The AIR Site Coordinator, or person preparing the grant, should also sign the application. Send the original application to the artist(s) with whom you are working for their signature. The artist's signature acknowledges that he/she supports the application and is willing, if funding is available, to undertake the proposed project. The artist will return the application to you. It is the school's responsibility to submit the grant application to the State Arts Council office by the deadline.
2. Complete the narrative questions.
3. Make 1 copy of the application and narrative questions for your files!
4. Make 8 sets (7 copies and your original) to submit to the Arts Council. Be sure to copy both sides of the application form. Please make one copy of the application for your files! Please do not use binders, folders, or protector sheets. Staples or clips are acceptable. Each set should contain the following items arranged in the order in which they are listed:
1) the signed application form (the original application should be with the first set)
2) narrative questions
3) letters of support by participating partners
4) samples of evaluation forms, if available
5) resume or bio on artists not on NH Artist Roster (AIE)
6) If a charter school or nonprofit Alternative Education Site:
- board-approved financial statement
- a list of board members or arts advisory committee members
- a single copy of the IRS letter.
5. Include work samples of artists if not on NH Artist Roster (AIE). See submitting work samples for instructions on preparing work samples!
6. Mail or hand-deliver to: NH State Council on the Arts, 2 1/2 Beacon Street, second floor, Concord, NH 03301. Put everything together in one package, putting the set with the application form with original signature on top. Include a SASE for any materials that need to be returned.
Why all these copies?
The original is for the State Arts Council files. The remaining copies of materials are for the other panelists who will read your application before discussion at the panel meeting.
Application Review Process
A panel with expertise in the field meets to review and rate applications according to the funding criteria listed above. Funding recommendations are then passed along to the State Arts Councilors for review and approval. If a grant of $5,000 or more is recommended, or the applicant's cumulative total of grants received from the State Arts Council for that fiscal year (July 1 - June 30) is $5,000 or more, the grant recommendation must also be submitted to the Governor and Council for approval.
Last updated:
October 24, 2007
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