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Grant Basics
Grantee Responsibilities
State Arts Council Requirements
Even before applying, it's a good idea to know what will be expected of you if you accept public funds. What follows is a summary of the legal requirements that signing a contract with the State of New Hampshire involves.
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Execution of Grant Agreements
Successful applicants must sign a contract with the State of New Hampshire called the Grant Agreement. Grant Agreements for under $5,000 to organizations or $2,500 to individuals are approved by the State Arts Councilors. Grant Agreements for awards to organizations, $5,000 and over, or to individuals, $2,500 and over, must be approved for legal correctness by the Attorney General and further approved by the Governor and Executive Council in order to release funds for the purposes of the grant.
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Certificate of Good Standing
A Certificate of Good Standing is required for an organization if the grant awarded is $5,000 and over, or if grants totaling more than $5,000 to one organization are awarded in one year. If needed, contact the Corporate Division of the office of the Secretary of State at 271-3246.
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Acknowledgment
Successful applicants must credit the New Hampshire State Council on the Arts and the National Endowment for the Arts as specified in the Grant Agreement. Depending on the circumstances this may be printed in program materials, announced at events, broadcast on television or radio, etc. Documentation of the credit given to the State Arts Council will be required as part of your Final Report.
Pre-approval for making changes in funded activities is required. Any major changes in the activities as described in funded grant applications must be submitted in writing to the appropriate program coordinator for review and approval before being implemented.
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Rights Clearances
If the project is based on copyrighted material (e.g., literary, musical, biographical), provide a statement documenting the clearance of rights. Similar clearance of rights is required for artists (or their estates) prominently featured in the series. In order to encourage multiple use of programs beyond broadcast, applications are encouraged to clear distribution and Internet rights in advance of program production.
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Final Reports
All grantees are required to submit a Final Report that evaluates the funded activity and provides actual expense and income figures within 30 days of the end of the grant period. Failure to submit this report will make an organization or artist ineligible to apply for any other Council grant for two years following the date that the report was due. In rare instances, extensions may be given. Requests for an extension on the deadline for a Final Report must be made in writing to the program coordinator responsible for administering the grant at least two weeks before the Final Report is due.
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Photo Requirement
In addition to a written Final Report, organizations and artists are required to submit 1-5 clearly labeled black & white, color photographs, images on CD, or 35mm slides of the funded grant activity. Label should include the grant award number, applicant name, name of photographer, name(s) of featured individuals, and date. These photographs should be of sufficient quality to be used in State Arts Council publications, presentations and Biennial Reports. By submitting images the Grantee assures that all appropriate photo releases have been obtained.
Legal Requirements. By signing the grant application, the official authorized to enter into contracts for the organization or individual agrees to comply with Title VI of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the Education Amendments of 1972; Title 29 (Part 505) of the Code of Federal Regulations (governing fair labor practices); the Age Discrimination Act of 1975; the U.S.C. Sec. 1913 regulating lobbying with appropriated monies as well as all regulations of the National Endowment for the Arts pursuant to these statutes; the Drug-Free Workplace Act of 1988; and the Americans with Disabilities Act of 1990. The acceptance of a grant award from the State Arts Council thereby gives assurance to the State Arts Council that the grantee, if not already in compliance with the above laws, will take any measures necessary to comply.
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National Standard for Arts Information Exchange Project (NISP)
Documentation of federal and state funds used to support the arts is through the use of National Information Systems Project (NISP). This standardized collection of information promotes compatibility in the collection of information about the arts.
Both application forms and final report forms request statistical information to assist public funders in tracking requests and grants. Standard (NISP) Codes have been established for data processing purposes. The NISP Codes are the codes that the State Arts Council asks applicants to select and enter onto their application forms. more info>>
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Support Materials
The State Arts Council requires applicants to submit some form of documentation of past artistic activity and information about proposed projects, independent contractors, whether for cultural facility work, artistic programming, or management consulting. If examples of art and craft work are required as part of your application, read the instructions carefully. Consult each program section for required number of copies of Work Samples.
Examples of art and craft work are critical to the panel review process that all applications must undergo. The quality of the work represented in the Work Samples (i.e., slides, audio and video cassettes, CDs, or writing samples) is the primary factor in determining artistic excellence.
- Work Samples should be recent, preferably done within the last 3 years, unless noted otherwise in specific discipline instructions.
- Work Sample reproductions should be of the highest quality possible.
- Applicants should prepare materials according to the requirements specified for each art form (discipline). more info>>
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Appeals Process
Any organization or individual who has applied to the New Hampshire State Council on the Arts for funding or for acceptance to a Roster may appeal the Council's decision if it is felt that any of the following has taken place:
- Application was reviewed by the panel differently than other applications.
- Conflict of interest.
- Withholding of information by staff to the panel members.
Appeals Guidelines and Process: MSWord / PDF
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Last updated:
October 30, 2007
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