STATE OF NEW HAMPSHIRE
HUMAN RESOURCES
CLASSIFICATION: RECORDS CONTROL CLERK
Class Code: 7550-10
Date Established: 12-11-74
Occupational Code: 1-2-2
Date of Last Revision: 12-28-01
BASIC PURPOSE: To perform clerical duties requiring
skills in processing, cataloging, maintaining and retrieving a variety of
records and documents for a specified organizational unit.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
·
Assembles fiscal data
and prepares routine statistical records and reports.
·
Reviews documents to
verify accuracy of records and to ensure that any discrepancies or errors are
corrected.
·
Monitors the flow of
paperwork to expedite responses to requests from internal sources, other
agencies, or the general public.
·
Interviews general
public to determine follow-up to complaints and inquiries.
·
Drafts routine
replies to correspondence requesting information from agency records.
·
Generates hard copies
from fiche or film as required.
·
Performs simple
accounting duties in maintaining necessary records for use in managing section
or division budget.
·
Catalogs duplicate
microfiche and microfilm records shipping backup copies for off-site storage.
-------------------------------------------------------------------------------------------------------------------------------------------
DISTINGUISHING FACTORS:
Skill: Requires skill in recommending routine
changes in standardized operating procedures OR in retrieving, compiling and
reporting data according to established procedures OR in operating complex
machines.
Knowledge: Requires understanding and using
business or trades vocabulary or basic arithmetic to perform standard operating
procedures.
Impact: Requires responsibility for
contributing to agency objectives by ensuring the accuracy of support
activities within one or more organizational units. Errors at this level affect the work of others or have
measurable monetary consequences, and require verification and correction in
order to complete succeeding work operations.
Supervision: Requires partial supervision of other
employees doing work which is related or similar to the supervisor, including
assigning job duties, providing training, giving instructions and checking
work.
Working Conditions:
Requires performing regular job
functions under good conditions in a safe working environment.
Physical Demands: Requires sedentary work, including
continuous sitting or occasional standing and walking.
Communication: Requires explaining facts, interpreting
situations, or advising individuals of alternative or appropriate courses of
action. This level also requires
interviewing or eliciting information from state employees or members of the
general public.
Complexity: Requires a combination of job functions
using minimal judgment to perform a variety of job tasks according to clearly
prescribed standard practices and procedures.
Independent Action: Requires a range of choice in applying
a number of technical or administrative policies under general direction and in
making routine decisions or in recommending modifications in work procedures
for approval by supervisor.
MINIMUM QUALIFICATIONS:
Education: High school diploma or G.E.D.
equivalent. Each additional year
of approved formal education may be substituted for one year of required work
experience.
Experience: Two years of clerical experience
involving typing, preferably in the area of records management.
License/Certification: None required.
RECOMMENDED WORK TRAITS: Knowledge of modern office practices
and procedures. Knowledge of basic
principles of accounting and office reporting. Ability to understand and follow instructions. Ability to type at a moderate
speed. Ability to maintain a
filing system. Ability to
establish and maintain good working relationships with other employees and the
general public. Ability to
supervise. Must be willing to
maintain appearance appropriate to assigned duties and responsibilities as
determined by the agency appointing authority.
DISCLAIMER STATEMENT: This class specification is descriptive
of general duties and is not intended to list every specific function of this
class title.
Back to Human Resources Home Page
Back
to State Opportunities Listing Page
Back to Class Specification List
Last Updated 01/04/02
URL: http://www.nh.gov/hr/classspec_r/7550.htm