STATE OF NEW HAMPSHIRE
HUMAN RESOURCES
CLASSIFICATION: ACCOUNT STENOGRAPHER II
Class Code: 0032-10
Date Established: 06-26-59
Occupational Code: 1-3-8
Date of Last Revision: 12-28-01
BASIC PURPOSE: To perform a variety of accounting and
stenographic duties and to ensure the accuracy of clerical support activities
for a specified organizational unit.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
·
Maintains unit or
agency accounting records, including monitoring bookkeeping and personnel files
and enters data into automated personnel and financial systems.
·
Answers a variety of
accounting questions from the general public regarding items such as
bookkeeping procedures, payroll practices and related items.
·
Prepares reports
involving statistical information and specialized research; completes surveys
for other states concerning accounting functions.
·
Transcribes dictation
involving composed letters and associated correspondence.
·
Checks payroll
manifest and prepares notification of payroll changes; submits supplemental
payroll as necessary.
·
Assigns duties,
provides instruction and checks work of subordinate clerical staff.
·
Prepares field
purchase orders, purchase requesitions forms, inventory reports and travel
vouchers.
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DISTINGUISHING FACTORS:
Skill: Requires skill in recommending routine
changes in standardized operating procedures OR in retrieving, compiling and
reporting data according to established procedures OR in operating complex
machines.
Knowledge: Requires understanding and using
business or trades vocabulary or basic arithmetic to perform standard operating
procedures.
Impact: Requires responsibility for
contributing to agency objectives by ensuring the accuracy of support
activities within one or more organizational units. Errors at this level affect the work of others or have
measurable monetary consequences, and require verification and correction in
order to complete succeeding work operations.
Supervision: Requires partial supervision of other
employees doing work which is related or similar to the supervisor, including
assigning job duties, providing training, giving instructions and checking
work.
Working Conditions: Requires performing regular job
functions under good conditions in a safe working environment.
Physical Demands: Requires sedentary work, including
continuous sitting or occasional standing and walking.
Communication: Requires explaining facts, interpreting
situations, or advising individuals of alternative or appropriate courses of
action. This level also requires
interviewing or eliciting information from state employees or members of the
general public.
Complexity: Requires a combination of job functions
using minimal judgment to perform a variety of job tasks according to clearly
prescribed standard practices and procedures.
Independent Action: Requires a range of choice in applying
a number of technical or administrative policies under general direction and in
making routine decisions or in recommending modifications in work procedures
for approval by supervisor.
MINIMUM QUALIFICATIONS:
Education: Completion of high school, G.E.D. or
its equivalent, including courses in office procedures, word processing, or
typing. Each additional year of
approved formal education may be substituted for one year of required work
experience.
Experience: Three years of experience in a
secretarial position, at least two years of which shall have included account
clerk and bookkeeping duties.
License/Certification: None required.
SPECIAL REQUIREMENTS:
For appointment
consideration, Account Stenographer II applicants must successfully participate
in a written examination and transcribe a narrative passage from dictating
equipment. These examinations
measure possession of knowledge, skills and abilities identified as necessary
for satisfactory job performance by this class specification.
RECOMMENDED WORK TRAITS: Knowledge of modern office appliances
and equipment. Knowledge of office
methods, policies and procedures.
Knowledge of bookkeeping principles and practices. Knowledge of personnel practices and
procedures. Knowledge of research
methods and the ability to apply such methods to a variety of situations. Skill in transcribing dictation and
typing at a working rate of speed.
Ability to work without close supervision. Ability to work with other employees and to deal with the
public in an effective manner.
Must be willing to maintain appearance appropriate to assigned duties
and responsibilities as determined by the agency appointing authority.
DISCLAIMER STATEMENT: This class specification is descriptive
of general duties and is not intended to list every specific function of this
class title.
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Last Updated 05/10/02
URL: http://www.nh.gov/hr/classspec_a/0032.htm