STATE OF NEW HAMPSHIRE
HUMAN RESOURCES
CLASSIFICATION: ACCOUNT CLERK III
Class Code: 0013-09
Date Established: 07-01-50
Occupational Code: 1-3-8
Date of Last Revision: 12-28-01
BASIC PURPOSE: To verify and balance financial
statements or schedules according to standard bookkeeping procedures.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
·
Computes billing and
posts to individual ledgers, including checking appropriations or allotments
and maintaining cost accounts.
·
Records deposits and
issues checks in payment of bills.
·
Prepares statistical
reports and maintains financial records.
·
Prepares and
processes payment vouchers and cash receipts.
·
Monitors routine
bookkeeping operations such as maintaining accounting files and records by
making closing entries and balancing ledgers with controls.
·
Takes routine trial
balances and checks the accuracy and completeness of financial reports.
·
Purchases small items
of supply and prepares requisitions for purchasing of supplies and equipment.
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DISTINGUISHING FACTORS:
Skill: Requires skill in applying instructions
to accomplish different job functions OR in operating machines for a variety of
different purposes.
Knowledge: Requires understanding and using
business or trades vocabulary or basic arithmetic to perform standard operating
procedures.
Impact: Requires responsibility for
contributing to agency objectives by ensuring the accuracy of support
activities within one or more organizational units. Errors at this level affect the work of others or have
measurable monetary consequences, and require verification and correction in
order to complete succeeding work operations.
Supervision: Requires partial supervision of other
employees doing work which is related or similar to the supervisor, including
assigning job duties, providing training, giving instructions and checking
work.
Working Conditions: Requires performing regular job
functions under good conditions in a safe working environment.
Physical Demands: Requires sedentary work, including
continuous sitting or occasional standing and walking.
Communication: Requires obtaining and exchanging
information, referring inquiries to the appropriate source, or responding to
questions from state employees or members of the general public.
Complexity: Requires a combination of job functions
to establish facts, to draw daily operational conclusions, or to solve
practical problems. This level
also requires providing a variety of alternative solutions where only limited
standardization exists.
Independent Action: Requires a range of choice in applying
a number of technical or administrative policies under general direction and in
making routine decisions or in recommending modifications in work procedures
for approval by supervisor.
MINIMUM QUALIFICATIONS:
Education: High school diploma or G.E.D.
equivalent. Each additional year
of approved formal education may be substituted for one year of required work
experience.
Experience: Two years' experience in general office
work including bookkeeping.
License/Certification: None required.
SPECIAL REQUIREMENTS:
For appointment
consideration, Account Clerk III applicants must successfully participate in a
written examination measuring possession of knowledges, skills and abilities
identified as necessary for satisfactory job performance by this class
specification.
RECOMMENDED WORK TRAITS: Knowledge of bookkeeping principles and
methods. Knowledge of office
methods and procedures. Skill in
making arithmetical calculations rapidly and accurately. Ability to apply and
adapt established methods to varied transactions. Ability to perform detailed work involving written or
numerical data. Ability to prepare
complete accurate accounting reports and statements of moderate
difficulty. Ability to
supervise. Ability to establish
and maintain effective working relationships with vendors, the general public
and associates. Must be willing to
maintain appearance appropriate to assigned duties and responsibilities as
determined by the agency appointing authority.
DISCLAIMER STATEMENT: This class specification is descriptive
of general duties and is not intended to list every specific function of this
class title.
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Last Updated 05/10/02
URL: http://www.nh.gov/hr/classspec_a/0013.htm