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The State of New Hampshire, through its Department of Transportation Bureau of Aeronautics (Bureau), was selected by the Federal Aviation Administration's (FAA) New England Region to be a member of FAA's Airport Block Grant Program (Program) in FY 2008. This Program has been in existence in the United States since Congress authorized the pilot program in 1990.

The Bureau's relationship with FAA is as strong as ever. The state's inclusion into the Program enables the Bureau to be an extension of FAA's New England Region. Because of the Bureau's working relationships with the aviation community in NH, the Bureau has a better understanding of local issues and needs that are used to help determine project and funding priorities. By giving the state the funding assistance, the FAA gives the Bureau the flexibility to redistribute these funds for non-primary airport improvements based, in part, on local needs.

  • The Bureau manages the Airport Improvement Program (AIP) grants for all non-primary NPIAS airports and the statewide program.
  • The Bureau provides input and decisions on project-related issues and questions instead of the FAA.
  • The FAA works with the Bureau as backup to assist the Bureau.
  • The FAA is one of the Bureau's many technical resources.
  • The Program airports coordinate all project-related issues with the Bureau. FAA provides input only upon request.
  • The Bureau continues to operate its non-Airport Block Grant Program funding programs.
  • The Bureau continues to provide additional guidance to Program airports through meetings and Web site updates.
  • The Program allows the Bureau to allocate non-primary entitlement and state general aviation apportionment funds to meet local needs. FAA continues to control the distribution of discretionary funds to non-primary NPIAS airports.
  • The Program airports have experienced little to no interruption of service of their AIP grants.
  • The Bureau continues to utilize FAA regulations, guidance and policies to implement projects within the Program such as: Airport Capital Improvement Program; Project Scoping Meetings; Grant Applications; Grant Offers; Grant Reimbursement Requests.

The above Program information is also available as a brochure in Adobe Acrobat format. For additional information or to provide suggestions on Web site content, please contact Carol Niewola via e-mail (cniewola@dot.state.nh.us) or telephone at (603) 271-1675.

FY2008 Block Grant Performance
Within NHDOT's first year in the Airport Block Grant Program (FFY 2008), 10 subgrants were issued to the Program airports. Each airport in the Program received at least one subgrant for the full amount requested. This was a difficult year in terms of funding availability, but NHDOT was able to fully fund 6 airport projects using the 3/4 AIP program and the remaining 4 projects were funded in the final 1/4 AIP program. The attached table breaks down the projects by airport: 2008 Block Grants

FY2009 Block Grant Performance
FY 2009 was NHDOT's second year in the Airport Block Grant Program. There were 13 subgrants issued to Program airports in FY 2009. Each airport in the program received at least one subgrant for the full amount requested. This was another funding year with several Continuing Resolutions making it difficult to grant full projects in a timely manner. The attached table breaks down the projects by airport: 2009 Block Grants

The American Recovery and Reinvestment Act of 2009 (ARRA) has included three NH Block Grant Program airports at this time. All three of the projects have been granted. The attached table breaks down the ARRA projects granted: 2009 ARRA Block Grants

FY2010 Block Grant Performance
FY 2010 was NHDOT's third year in the Airport Block Grant Program. There were 12 subgrants issued to Program airports in FY 2010. Of the eight airports in the Program, one airport did not have a project and elected to roll their entitlements to FY 2011. Each of the remaining seven airports in the Program received at least one subgrant for the full amount requested. One general aviation airport was added to the NPIAS and the Program bringing the number of airports in the Program to nine. This was another year of Continuing Resolutions requiring grant funds to be parsed out as funds became available. The attached table breaks down the projects by airport: 2010 Block Grants.

FY2011 Block Grant Performance
FY 2011 was NHDOT's fourth year in the Airport Block Grant Program. There were 12 subgrants issued to Program airports in FY 2011. Two airports did not apply for FY 2011 funds and will roll their non-primary entitlement funds into FY 2012. Project funds were issued to NHDOT over a number of continuing resolutions and finally the four-year reauthorization of FAA (HR 658). The attached table breaks down the projects by airport: 2011 Block Grants

FY2012 Block Grant Performance
FY 2012 was NHDOT's fifth year in the Airport Block Grant Program. There are anticipated to be 10 subgrants issued to Program airports in FY 2012. To date, four subgrants have been issued. Funding for FY 2012 projects was through a single appropriations act. The attached table breaks down the projects by airport:
2012 Block Grants

FY2013 Block Grant Performance
FY 2013 was NHDOT's sixth year in the Airport Block Grant Program. There are anticipated to be 13 subgrants issued to Program airports in FY2013. To date, five subgrants have been issued. The attached table breaks down the granted projects by airport:
2013 Block Grants

FY2014 Block Grant Planning
Scoping efforts are underway for FY 2014 projects at Program airports. The grant application deadline for the FY 2014 projects is April 1, 2014.

Capital Improvement Plan Process
Airport sponsors are required to provide the Bureau with a listing of capital project needs and to keep this list as up-to-date as possible. The Bureau uses these lists to create a Capital Improvement Plan (CIP) for the state airport system after considering needed projects, priorities, costs, and planned funding availability. Because of the variableness of the funding program and needs of the airports, these CIPs are likely to change frequently during the course of a year. The Bureau has developed a summary of the stages of a CIP throughout a 12-month cycle in a reference sheet for use by airport sponsors and their consultants.

Single Audit Act Reports
Under the Airport Block Grant Program (ABGP), NHDOT/Bureau of Aeronautics needs to have on file a copy of the ABGP airports' Single Audit Act reports that include the federal funds for airport improvement projects. In the past, airports were only required to give these reports to FAA - now NHDOT/Bureau of Aeronautics needs a copy (it does not have to be an original) each year as well.

Selection of Airport Consultants
Airport sponsors are required to carry out the planning, design, and construction of FAA-funded projects in accordance with FAA policies, standards, and specifications. This requirement comes straight out of the Airport Sponsor Grant Assurances (see #34). These efforts may be carried out with the airport sponsor's own forces (i.e., staff) or the airport sponsor may hire consultants and contractors for this work. Specifically for consultants selection, FAA requires that consultants be selected based on their qualifications and experience; not on cost or fees. FAA Advisory Circular 150/5100-14D lists these selection requirements. One option that FAA allows is for airports sponsors to select a consultant for services that are limited to those projects that can reasonably be expected to be initiated within five years of the date the contract is signed. Any extension beyond five years must be justified by the airport sponsor to the Bureau. Another acceptable option is for airport sponsors to select consultants for a specific project or set of projects.

Project File Documentation
As part of NH's Block Grant Program, NHDOT/Bureau of Aeronautics is required to maintain airport-improvement project file documentation. Much of the project documentation is already coming to NHDOT/Bureau of Aeronautics as part of the normal course of a project. To help assist airport sponsors and their consulting teams with scoping new projects and closing out existing projects in terms of needed file documentation, a checklist has been developed that identifies the basic project documentation needs for our files. This checklist can be used for most planning and development airport-improvement projects at Block Grant Program airports, but may need to be modified for certain unique projects. Checklist

Grant Oversight
All recipients of AIP grants are responsible for providing sufficient grant oversight to ensure that the federal funds are used in accordance with the AIP program requirements (see Grant Assurances). Those airport sponsors that have adequate or even robust grant oversight procedures are identified by FAA and NHDOT as nominal risk; while those with less grant oversight procedures are identified as moderate- or elevated-risk airport sponsors. The risk level is associated with the amount of grant documentation required to be supplied by the airport sponsor to FAA and NHDOT as well as the amount of oversight or supervision required of FAA or NHDOT during these projects. The goal is to help airport sponsor to reach the nominal risk level. To this end, NHDOT requires airport block grant airport sponsors to complete an AIP Grant Oversight Risk Assessment Sponsor Certification Checklist at least once every three (3) years.

The AIP Grant Oversight Risk Assessment Sponsor Certification Checklist is broken down into two components: Section 1 deals with the airport's policies and procedures, and Section 2 deals with how your airport communicates and stores grant documentation. The checklist only asks that checks be placed in the appropriate boxes, but airport sponsors are required to produce the supporting when requested. This supporting documentation does not need to be in a specific format – choose what works for your airport (e.g., checklists, policy memos, handbooks, step-by-step procedures or lists,…). Some airports, by virtue of their size, number of staff, or airport services, may not have their own policies and procedures but may rely on their municipality's policies and procedures – this is acceptable providing the airport has a copy of these policies and procedures at the airport. There may be instances where an airport's policy or procedure is "N/A" (e.g., purchase or credit card usage and authorizations) – that's perfectly OK. There may be instances where an airport's policy or procedure could be used in more than one "process" in Section 1 of the certification – that's perfectly OK too.

Suggestions on Certification Components:

Procurement Process Statements

  • Airports or their municipality may have a procurement manual that explains to airport/municipal staff and the public the expectations the airport/municipality have for acquiring goods and services. Rather than including individual people's names, include their position where requested.

Grants Oversight Process Statements

  • Most of these are processes that the airport staff or their airport consultant might do relatively routinely, but FAA and NHDOT need to know that you have a written document(s) that explains these steps. This helps ensure that the airport does not miss a step, but also provides continuity if there are staff changes.

Disbursement Process Statements

  • Only document those steps that the airport and/or their airport consultant would do for grant reimbursements and payments to vendors.

Business Continuity Process Statements

  • Utilize an existing airport's or municipalit's continuity plan. If no plan exists or its out of date, develop or update one that addresses the items identified in the certification, at a minimum.

Record of Negotiations and Recommendation of Award
Under New Hampshire's Airport Block Grant Program, before signing contracts with consulting firms and construction contractors, airport sponsors need to send documentation to NHDOT/Bureau of Aeronautics that shows that they have reviewed these contracts and are requesting concurrence. The format of these requests are not critical, but the content is important. This is because the NHDOT/Bureau of Aeronautics needs to ensure that airport sponsors are complying with 49 CFR Part 18.36. The content to be included in these requests are, at a minimum:

Record of Negotiations (consulting contracts)

  • consulting firm has provided fees for work effort to carry out the approved scope of work that are fair and reasonable (see FAA AC 150/5100-14D Appendix H)
  • date of consultant selection
  • date of scoping meeting
  • comparison of consulting firm's fee with that of the independent fee estimate (if required)
  • reconciliation of assumptions or major differences in the consultant's fee
  • list the consulting firm's revised fee proposal (if needed)
  • copies of the final consultant's fee and independent estimate along with the final scope of work

Recommendation of Award (construction contracts)

  • contractor is identified as responsible and responsive
    (see FAA Order 5100.38C paragraphs 912 a and b)
  • a bid tabulation with columns for the engineer's estimate of construction costs
  • contractor possesses the ability to perform successfully under the terms and conditions of a proposed project (usually good to note Buy American Act compliance, labor compliance certificates, and Disadvantaged Business Enterprise compliance)
  • contractor references on integrity, compliance with public policy, record of past performance
  • contractor abilities to meet the proposed project's financial and technical resource requirements

FAA Flight Check for Navaids

Methodology for setting up a flight check and processing payment for these flights:

1. Plan to schedule a flight check 3-4 months prior to the need for flight check. Send an e-mail to Georgia Hines (Georgia.hines@faa.gov) or call her (405-954-8545) to request a flight check and a reimbursable agreement.
2. Georgia will ask for some pertinent contact and navaid information to fill in a reimbursable agreement and will send it to the consultant or the airport (the FAA normally contracts with airports, but can contract with consultants if they get a letter from the airport stating the consultant is their representative in this matter).
3. The airport (or consultant) will execute the reimbursable agreement and cut a check to send back to Georgia at the FAA.
4. Georgia will set up the payment in the FAA accounting system. Step 1-4 can take up to 6 weeks.
5. The airport and Georgia will need to stay in touch regarding the actual flight date(s). It can typically take between 1-4 weeks to get on the flight check schedule. This is because FAA/Flight Check is trying to coordinate their flights in the same area and combine the paying flights with non-paying flights which helps to reduce the costs for the paying flights.
6. Once the flight check has occurred, the costs will be tallied by Georgia and if a refund is due, she will cut the check back to the entity that signed the original check to FAA. She understands that AIP grants need a timely closeout of reimbursable agreements and she tries to get these done promptly.

Preliminary Construction Plans and Specifications
Design/construction projects require the preliminary design plans/specs to be reviewed by a multitude of FAA and NHDOT lines of business. There is a 30-day review period that FAA needs for preliminary design plans/specs so please prepare and submit these documents early enough so that all FAA and NHDOT comments can be incorporated before your project goes out to bid.

Construction Safety and Phasing Plan
This is a reminder for all airport sponsors and their consultants that, as part of its grant oversight activities, the NHDOT/Bureau of Aeronautics and FAA must review and approve Construction Safety and Phasing Plans of all airport construction grants in the block grant program. The FAA and NHDOT lines of business need a 45-day review period for Construction Safety and Phasing Plans.

In order to ensure consistency and to facilitate the review process, NHDOT/Bureau of Aeronautics requires that any new construction grants incorporate a separate stand-alone Construction Safety and Phasing Plan along with a Construction Safety Plan Checklist signed by the airport sponsor. The Construction Safety and Phasing Plan shall be developed in accordance with FAA Advisory Circular 150/5370-2F. One acceptable method for meeting this requirement is to include the full Construction Safety and Phasing Plan along with a Construction Safety Plan Checklist on colored paper as part of the construction contract/specifications.

The goal of this document is to have a self-contained Construction Safety and Phasing Plan document that explains the safety and phasing features of the airport project that can be made a part of the bid documents and easily referred to during the construction process. FAA is streamlining the review of this document and the associated project. Both non-Block Grant and Block Grant airport projects will need to go through this new review process for design or construction projects. During the preliminary design efforts, submit the Construction Safety and Phasing Plan to FAA electronically via FAA's OE/AAA Web site and a paper copy to NHDOT/Bureau of Aeronautics. The online submission directions are outlined below: (this does not take more than 10 minutes to complete - really!)

  1. Either "Login" or complete "New User Registration" for on-airport construction.
  2. At the OE/AAA Portal Page, click on "Add New Sponsor (On Airport)" and complete all required fields then click "Submit". A sponsor is just the airport sponsor, but can also be the person submitting the Construction Safety/Phasing Plan.
  3. Click on "Portal Page" on the left side of the Web page.
  4. At the OE/AAA Portal Page, click on "Add New Case (On Airport)".
  5. At the Notice of Proposed Construction or Alternation Web page, select the appropriate answers for:
    1. Sponsor
    2. Notice Of (pick "construction")
    3. Duration
    4. Work Schedule
    5. Latitude, Longitude, Horizontal Datum, and Site Elevation (enter Airport Reference Point if construction is on airport)
    6. Structure Height (enter approximate height of tallest construction vehicle/equipment)
    7. Describe/Remarks (enter a description of the project components, type of equipment to be used, location of haul routes, impact to navaids, etc., OR, enter "See Uploaded PDF for full project description")
    8. Component Type (pick "Constr. Safety Plan")
    9. Development Type (pick "Constr. Safety Plan - Miscellaneous")
    10. Other Description (leave blank or enter a project number or grant number)
    11. Prior Study (leave blank unless you have a prior NRA number to reference)
    12. Click "Save"
  6. At the Summary of Notice of Proposed Construction or Alteration Web page:
  7. Click on "Verify Map" to open a USGS map of the lat/long that you entered; click "Verify Map" if the lat/long were correct, otherwise click cancel and go back to fix the lat/long
  8. Click on "Upload a PDF" to attach the Construction Safety/Phasing Plan (note: only submit the backup data and not the actual checklist!)
    1. Always select "Sketch" for Choose Type of Document even when it's not a sketch
    2. ii. Select "Browse" to find your file to upload
    3. iii. Click "Submit"
  9. Repeat the Upload PDF instructions for all the files you wanted to attach to this Case
  10. Click "Submit" under the instructions "You may submit your project to the FAA"

Print out the Case submission and be sure to note the NRA number because it'll be needed in all future correspondence.

Airport Layout Plan
If you are working on a planning study and need to circulate the draft ALP set comment, FAA will conduct reviews of draft ALP submissions electronically through the OE/AAA Web site for both Block Grant airports and non-Block Grant airports. This replaces the previous procedure where FAA receives the draft ALP set and circulates it for comment to the various FAA lines of business. Use the same procedure as for submitting the Construction Safety and Phasing Plans except at step 5.h. select "Planning" and at step 5.i. select "Planning - Airport Layout Plan". Because NHDOT/Bureau of Aeronautics is not tied into FAA's Web site, please continue to send a paper copy of the draft ALP set to NHDOT/Bureau of Aeronautics.

NHDOT Natural Resource Agency Coordination Meetings
The NHDOT facilitates a Natural Resource Agency Coordination meeting almost every 3rd Wednesday of the month at NHDOT's offices. All the state and federal environmental agencies are represented and sometimes some local ones too (if there's a project they're interested in). The airport owner (or their representative) gets a chance to give a brief presentation to these agencies and then request their feedback (the more specific the better). This is one of the "environmental streamlining" efforts NHDOT does and it's been pretty successful. For our Block Grant airports, the Bureau of Aeronautics will attend these meetings in support of an airport's projects. Depending on the complexity or federal conflicts associated with the project, FAA may attend as well. These are open-to-the-public meetings so feel free to attend any meeting. The Bureau of Aeronautics sends out reminders at the beginning of the month to the public use airports (and their consultants) in case something has come up on their projects that needs environmental agency input. You don't need to wait to request to be placed on these agendas, just send in the locus map and the meeting request form to the Bureau of Aeronautics and we'll route it to our Bureau of Environment who facilitates these meetings. The NRAC meeting request form can be found at the NRAC meeting website.

NHDOT Cultural Resource Agency Coordination Meetings
The NHDOT facilitates a Cultural Resource Agency Coordination meeting almost every 1st and 2nd Thursday of the month at NHDOT offices. The NH Division of Historic Resources [i.e., State Historic Preservation Office] sends representatives to these meetings. The airport owner (or their representative) gets a chance to give a brief presentation to this agency and then request their feedback (the more specific the better). This is another one of the "environmental streamlining" efforts NHDOT does and it's been pretty successful. For our Block Grant airports, the Bureau of Aeronautics will attend these meetings in support of an airport's projects. Depending on the complexity or federal conflicts associated with the project, FAA may attend as well. These are open-to-the-public meetings so feel free to attend any meeting. There is no meeting request form to fill out. If you are interested in presenting your project's historic/cultural issues at one of these coordination meetings, please send an e-mail to the Bureau of Aeronautics with a general description of the project, the purpose of the presentation, and who will be attending and we'll route your request to the Bureau of Environment who facilitates these meetings. For more information, please visit the Cultural Resource Agency Coordination meeting website.

Section 106 of The National Historic Preservation Act
FAA and the SHPO's office have worked together to formalize a list of airport projects that don't have the potential to cause effects on historic properties and thus do not need NH SHPO coordination (via RPR - Transportation Projects form). These projects are as follows:

  • Airport master plans, environmental assessments, noise studies, and other planning studies
  • Purchasing snow removal, rescue/firefighting vehicles, and other equipment
  • Pavement rehabilitation/reconstruction, which only disturbs previously disturbed areas
  • Pavement marking and remarking
  • Land purchase that has no construction or demolition
  • Repairing or replacing in kind existing airfield signs & existing airport lighting
  • Repair or renovation in the interior spaces of non-public buildings less than 50 years old
  • Tree cutting or vegetative removal, with no stump removal and no disturbance of soil

Also, if your project is in this list, you will not be sending your project's E.O. 12372, Intergovernmental Review, package to the NH SHPO.

Please note that while the funding of your planning project in and of itself is no longer subject to Section 106 coordination, you may still want to coordinate the alternatives you're studying with NH SHPO.

For those airports in the Block Grant program, NHDOT/Aeronautics will be acting on behalf of FAA as the lead environmental agency – so long as the project does not use discretionary funds. FAA will be the lead environmental agency on all non-Block Grant program airport projects and those Block Grant program airport projects that involve discretionary funds.

It is important to note that Section 106 coordination, if the project that requires it, will only produce SHPO comments – not an approval or permit. The final approval (called a "finding") of the Section 106 coordination will come from FAA (for non-Block Grant airports and Block Grant airports using discretionary funds) or from NHDOT/Aeronautics (for Block Grant airports not using discretionary funds).

The Section 106 review processes for NH airports are below. Identify your scenario/option below and follow those directions only. Please note that project outcomes/options may not be clear at the beginning of the project.

Option 1: The project is on the approved list of projects not needing Section 106 review.

  • Airport sponsor to submit to FAA and NHDOT/Aeronautics an e-mail or letter stating the project is one of the approved projects not needing Section 106 review.

Option 2: The project is NOT on the approved list of projects not needing Section 106 review, however, the project will have no effect on historical properties.

  • Airport sponsor to submit to NH Division of Historic Resources an RPR Transportation Projects form with supporting data as needed. Attendance at NHDOT's Cultural Resource Agency Coordination Meeting(s) is recommended (coordinate this through NHDOT/Aeronautics' office).
  • NH Division of Historic Resources will provide comments (30-day turn around) and return RPR - Transportation Projects form with comments to airport sponsor, FAA, and NHDOT/Aeronautics.
  • FAA and NHDOT/Aeronautics to coordinate and prepare Section 106 findings statement.

Option 3: The project is NOT on the approved list of projects not needing Section 106 review, however, the project will have an effect on historical properties but it's not adverse.

  • Airport sponsor to submit to NH Division of Historic Resources an RPR - Transportation Projects form with supporting data as needed.  Attendance at NHDOT's Cultural Resource Agency Coordination Meeting(s) is recommended (coordinate this through NHDOT/Aeronautics' office).
  • NH Division of Historic Resources will provide comments (30-day turn around) and return RPR - Transportation Projects form with comments to airport sponsor, FAA, and NHDOT/Aeronautics.
  • FAA and NHDOT/Aeronautics to coordinate and prepare draft Section 106 findings statement for comment by SHPO and other consulting parties.
  • Depending on content of comments received, if any, FAA or NHDOT/Aeronautics will issue the final Section 106 findings statement.

Option 4: The project is NOT on the approved list of projects not needing Section 106 review, however, the project will have an effect on historical properties and it's adverse.

  • Airport sponsor to submit to NH Division of Historic Resources an RPR - Transportation Projects form with supporting data as needed. Attendance at NHDOT's Cultural Resource Agency Coordination Meeting(s) is recommended (coordinate this through NHDOT/Aeronautics' office).
  • NH Division of Historic Resources will provide comments (30-day turn around) and return RPR - Transportation Projects form with comments to airport sponsor, FAA, and NHDOT/Aeronautics.
  • FAA and NHDOT/Aeronautics to coordinate and prepare draft Section 106 findings statement for comment by SHPO and other consulting parties.
  • Airport sponsor, consultant, FAA, NHDOT/Aeronautics, NH Division of Historic Resources, and any interested consulting parties negotiate terms of mitigation that will be formalized in a Memorandum of Agreement (MOA).
  • FAA or NHDOT/Aeronautics to finalize Section 106 findings statement and MOA.

Disadvantaged Business Enterprise (DBE) Program

The DBE Program is established by Title 49, Part 26 of the Code of Federal Regulations. Per Title 49, Part 26.21, FAA recipients receiving grants for airport planning or development who will award prime contracts exceeding $250,000 in FAA funds in a federal fiscal year are required to have an FAA approved DBE Plan or to have an FAA approved DBE Goal Update to the approved DBE Plan.

Beginning in federal fiscal year 2012, DBE Plans for NH Block Grant airports encompass a 3-year period (fiscal years 2012-2014) and all DBE Plans or 3-year DBE Goal Updates to existing approved DBE Plans are due to the FAA on August 1, 2011. This means that an airport sponsor's Capital Improvement Plan (CIP) will likely be the best resource for developing the 3-year DBE Plan/Goal Update. Scoping for project(s) may or may not have taken place by August 1st so airport sponsors should use the latest CIP and other information that is available for preparing their DBE Plans/Goal Updates.

The US DOT Office of Small and Disadvantaged Business Utilization provides DBE Program guidance including forms, frequently asked questions, and a sample DBE Program. Additional DBE Program guidance can be found on the FAA's DBE Program Website.

The FAA DBE Compliance Specialist for NH airports is Keturah Pristell and her number is (404) 305-7392. She is also the approval authority for NH airports' DBE Plans/Goal Updates. An electronic copy of your airport's DBE Plan/Goal Update can be sent to her at keturah.pristell@faa.gov or a paper copy can be sent to Keturah Pristell, DBE & ACDBE Compliance Specialist Eastern (AEA) & New England (ANE) Regions FAA Office of Civil Rights DBE Program, 1701 Columbia Avenue, C190 Stop 151, College Park, GA 30337. In addition, please provide the NHDOT with a copy, electronic or paper. Please note that FAA approval of your airport's DBE Plan/Goal Update is required prior to issuance of a grant offer.

The New Hampshire Department of Transportation maintains a DBE Program Web site that also contains DBE Program information as well as a directory of NH DBE Certified contractors, consultants, manufacturers and suppliers.

The FAA requires a report be submitted by December 1st of each year of all FAA funds awarded to DBEs during the previous fiscal year. This report can be submitted electronically through the DBE Office Online Reporting System (DOORS). As of November 2011, DOORS is a new version and information on the new DOORS version as well as a DOORS User Guide is available. There is also a new DOORS login Web site.

State Funding Process for NPIAS airports
Grant Process For all construction projects at Program airports which must go to bid, all bids must be held until at least October 31st of that calendar year. A description of the Governor and Council process as it relates to the AIP Grant process is attached.
Prior to grant application submittals, the following list of items shall be received by NHDOT, as applicable:

  1. Record of Negotiations
  2. Executive Order 12372
  3. DBE Plan
  4. Construction Safety and Phasing Plan
  5. Bid Tabulation with engineer's estimate
  6. Construction Award Recommendation
  7. Permits
  8. Fair Market Value
  9. Title Opinion
  10. CATEX or FONSI for NEPA Compliance
  11. SRE Calculations

FAA recently switched to different forms for grant reimbursement requests and is phasing out the use of FAA Forms 5100-60 and 5100-61, among others. These changes are the result of audit requirements to which FAA is subject. In order to help facilitate the transition to the new FAA forms, below is a summary of the links to the forms FAA prefers to be used (and as a Block Grant state, NH will initially use these forms until further notice). All forms are in Adobe Acrobat format unless otherwise noted.

Grant Applications (Planning Studies and Environmental Reports): SF 424
FAA Form 5100-101

Prepare a program narrative that includes:
1. project purpose
2. project benefits
3. project approach (include a summary statement and not just the consultant's scope of work)
4. project location (attach a sketch if applicable)
5. project environmental impacts (provide FONSI date or Categorical Exclusion reference - Chapter 3, if applicable)
6. project Disadvantaged Business Enterprise (DBE) statement
7. project coordination efforts (e.g., users and E.O. 12372)
8. project organizational chart showing the basic relationships between FAA, NHDOT, airport sponsor, prime consultant and subconsultants

Exhibit A Certification or Exhibit A, Airport Property Plan, if the plan has changed since the prior grant application submission
Sponsor Certifications (Drug Free Workplace - **Please complete addresses in Drug-Free Workplace Section**; Selection of Consultants; Project Plans and Specifications; Equipment and Construction; Real Property Acquisition; Construction Project Final Acceptance)
Certification for Contracts, Grants, Loans and Cooperative Agreements | Certification
Airport Sponsor Assurances 3/2014

Note: All airport sponsors (Block Grant and non-Block Grant) must be actively registered in Central Contracting Registration (CCR) using their DUNS (Dun and Bradstreet) number. If an airport sponsor has multiple DUNS numbers, then each DUNS number has to be registered in the CCR database separately. This is needed before any AIP grants are issued starting in FY 2011. Checking in www.ccr.gov by searching on the airport sponsor's DUNS number will confirm an active CCR entry.

Note: For those non-primary airports within the Block Grant Program, NHDOT requires four (4) grant application packages printed double-sided (at least one must have original signatures) and FAA will no longer receive any grant applications. For those primary airports outside of the Block Grant program, FAA requires (3) grant application packages and NHDOT requires one (1) grant application package printed double-sided.

Note: For airport improvement projects wholly contained within the airport's property boundaries, FAA has an exemption from the E.O. 12372 Intergovernmental Review Process. These projects no longer need to submit any documentation to the NH Office of Energy and Planning, NH's Intergovernmental Review Program Coordinator. Please be advised that in accordance with the Section 106 explanation above, Section 106 coordination may still be required.

Note: For airport improvement projects partially or wholly located outside of the airport's property boundaries, FAA still requires the project to be submitted for the E.O. 12372, Intergovernmental Review Process. In New Hampshire, the process requires a cover letter and one (1) copy of SF 424, program narrative, the budget sheets from FAA Form 5100-101 or 5100-100 (as appropriate), and project sketch showing the location of the project sent to: Wendy Gilman, Grants & Compliance Officer, NH Office of Energy and Planning, 107 Pleasant Street, Johnson Hall, Concord, NH 03301 (phone: 603-271-0596). The cover letter should request that the comment summary be sent to NHDOT/Bureau of Aeronautics and FAA/Airports Division. In addition, the Intergovernmental Review Process in NH only includes reviews by state organizations so one additional copy of this same cover letter and application package must be sent to U.S. Fish & Wildlife Service, R5 ES New England FO, 70 Commercial Street, Concord, NH 03301-5087 for their review and comment. Please be advised that in accordance with the Section 106 explanation above, Section 106 coordination may still be required.

Grant Applications (Design Only, Design/Construct, Construct Only, Property Acquisition, Equipment Acquisition):

SF 424
FAA Form 5100-100 (pdf) FAA Form 5100-100 (Word)

Prepare a program narrative that includes:
1. project purpose
2. project benefits
3. project approach (include a summary statement and not just the consultant's scope of work)
4. project location (attach a sketch if applicable)
5. project environmental impacts (provide FONSI date or Categorical Exclusion reference - Chapter 3, if applicable)
6. project Disadvantaged Business Enterprise (DBE) statement
7. project coordination efforts
8. project organizational chart showing the basic relationships between FAA, NHDOT, airport sponsor, prime consultant and subconsultants
9. contractor bid tabulation, including engineer's estimate of construction costs (if applicable)

Exhibit A Certification or Exhibit A, Airport Property Plan, if the plan has changed since the prior grant application submission
Sponsor Certifications (Drug Free Workplace - **Please complete addresses in Drug-Free Workplace Section**; Selection of Consultants; Project Plans and Specifications; Equipment and Construction; Real Property Acquisition; Construction Project Final Acceptance )
Certification for Contracts, Grants, Loans and Cooperative Agreements | Certification
Airport Sponsor Assurances 3/2014

Note: All airport sponsors (Block Grant and non-Block Grant) must be actively registered in Central Contracting Registration (CCR) using their DUNS (Dun and Bradstreet) number. If an airport sponsor has multiple DUNS numbers, then each DUNS number has to be registered in the CCR database separately. This is needed before any AIP grants are issued starting in FY 2011. Checking in www.ccr.gov by searching on the airport sponsor's DUNS number will confirm an active CCR entry.

Note: For those non-primary airports within the Block Grant program, NHDOT requires four (4) grant application packages printed double-sided (at least one must have original signatures) and FAA will no longer receive any grant applications. For those primary airports outside of the Block Grant program, FAA requires (3) grant application packages and NHDOT requires one (1) grant application package printed double-sided.

Note: For airport improvement projects wholly contained within the airport's property boundaries, FAA has an exemption from the E.O. 12372 Intergovernmental Review Process. These projects no longer need to submit any documentation to the NH Office of Energy and Planning, NH's Intergovernmental Review Program Coordinator. Please be advised that in accordance with the Section 106 explanation above, Section 106 coordination may still be required.

Note: For airport improvement projects partially or wholly located outside of the airport's property boundaries, FAA still requires the project to be submitted for the E.O. 12372, Intergovernmental Review Process. In New Hampshire, the process requires a cover letter and one (1) copy of SF 424, program narrative, the budget sheets from FAA Form 5100-101 or 5100-100 (as appropriate), and project sketch showing the location of the project sent to: Wendy Gilman, Grants & Compliance Officer, NH Office of Energy and Planning, 107 Pleasant Street, Johnson Hall, Concord, NH 03301 (phone: 603-271-0596). The cover letter should request that the comment summary be sent to NHDOT/Bureau of Aeronautics and FAA/Airports Division. In addition, the Intergovernmental Review Process in NH only includes reviews by state organizations so one additional copy of this same cover letter and application package must be sent to U.S. Fish & Wildlife Service, R5 ES New England FO, 70 Commercial Street, Concord, NH 03301-5087 for their review and comment. Please be advised that in accordance with the Section 106 explanation above, Section 106 coordination may still be required.

Grant Reimbursement Requests (Planning Studies and Environmental Reports):NHDOT 5555 (revised 7/2013)
SF 270
eInvoice Summary Worksheet
eInvoice Summary Worksheet Instructions
Provide supporting documentation (e.g., invoices, sponsor administration receipts …)

Note: For those nonprimary airports within the Block Grant program, NHDOT requires one (1) grant reimbursement request package and FAA will no longer receive any grant reimbursement requests. NHDOT will accept hardcopies or PDF copies of these packages e-mailed to the Bureau of Aeronautics.

Note: For those primary airports outside of the Block Grant program, FAA requires submissions of grant reimbursement requests to be done electronically in the Delphi eInvoicing System. NHDOT still requires one (1) hardcopy or PDF of the SF 270 and eInvoice Summary Worksheet for each grant reimbursement request e-mailed to the Bureau of Aeronautics along with the NHDOT Form 5555 (if a state share is requested). NHDOT mimics the documentation requirements of the FAA, so if FAA doesn't require additional documentation, neither does NHDOT.

Note: FAA policy in April 2013 now allows the inclusion of pennies in all grant reimbursement requests! For airports in the Airport Block Grant Program, you may carry the federal (and state) pennies all the way out through project closeout. For airports not in the Airport Block Grant Program, you may carry the federal (and state) pennies only in the grant reimbursements/drawdowns but must truncate the federal pennies in your project closeout documentation.

Grant Reimbursement Requests (Design Only, Design/Construct, Construct Only, Property Acquisition, Equipment Acquisition):
NHDOT 5555 (revised 7/2013)
SF 271
eInvoice Summary Worksheet
eInvoice Summary Worksheet Instructions
Provide supporting documentation (e.g., invoices, periodic cost estimate of construction costs, sponsor administration receipts …).

Note: For those nonprimary airports within the Block Grant program, NHDOT requires one (1) grant reimbursement request package and FAA will no longer receive any grant reimbursement requests. NHDOT will accept hardcopies or PDF copies of these packages e-mailed to the Bureau of Aeronautics.

Note: For those primary airports outside of the Block Grant program, FAA requires submissions of grant reimbursement requests to be done electronically in the Delphi e-Invoicing System. NHDOT still requires one (1) hardcopy or PDF of the SF 271 and eInvoice Summary Worksheet for each grant reimbursement request e-mailed to the Bureau of Aeronautics along with the NHDOT Form 5555 (if a state share is requested). NHDOT mimics the documentation requirements of the FAA, so if FAA doesn't require additional documentation, neither does NHDOT.

Note: FAA policy in April 2013 now allows the inclusion of pennies in all grant reimbursement requests! For airports in the Airport Block Grant Program, you may carry the federal (and state) pennies all the way out through project closeout. For airports not in the Airport Block Grant Program, you may carry the federal (and state) pennies only in the grant reimbursements/drawdowns but must truncate the federal pennies in your project closeout documentation.

Project Closeout (Planning Studies and Environmental Reports)

  • Sponsor’s closeout coverletter stating that the sponsor certifies that all project costs being claimed are eligible under AIP requirements, the project is complete and the Sponsor has accepted or approved all deliverables.
  • One (1) copy of final grant reimbursement request package.
  • Two (2) hardcopies and two (2) PDFs of the final deliverables to NHDOT/Bureau of Aeronautics (including airport master plan, environmental assessment, airport layout plan, wildlife hazard assessment, etc.). NHDOT will forward one copy of each to FAA for their files.
  • NH Airport Block Grant Program DBE Closeout Report Form

For those primary airports outside of the Block Grant Program, NHDOT requires one (1) project closeout package, and one (1) PDF and one (1) full size copy of the final document submission (airport master plan, ALP, wildlife hazard assessment…) for NHDOT’s files.

Project Closeout (Design Only, Design/Construction, Construct Only, Property Acquisition, Equipment Acquisition)

  • Sponsor’s closeout coverletter stating that the sponsor certifies that all project costs being claimed are eligible under AIP requirements, the project is complete and the Sponsor has accepted or approved all deliverables.
  • One (1) copy of the final grant reimbursement request package (up to 100% of original grant only)
  • Sponsor’s amendment request letter and grant reimbursement request package (if project exceeded 100%)
  • NH Airport Block Grant Program DBE Closeout Report Form
  • FAA’s Project Closeout Report with any indicated attachments such as Record Drawings/As-Builts (one (1) full-size paper copy plus two (2) PDFs), project photos, testing results summary, change order summary, “as-built” ALP, final construction report, final equipment report, Exhibit A (two (2) full-size paper copies plus two (2) PDFs), etc.
  • FAA Form 5010 updates if the project improvements modified the existing data in this form.
  • One (1) originally signed Sponsor Certifications | Sponsor Certifications (only the Project Final Acceptance certification).

For those primary airports outside of the Block Grant Program, NHDOT requires one (1) project closeout package, one (1) electronic as-built CD (with the as-built drawings in both PDF and CAD), and one (1) full size copy of the as-built drawings or final document submission for NHDOT’s files.

FAA has standardized the file-naming convention it uses on the electronic versions of project record drawings/as-built drawings. Beginning with your next record drawing/as-built submission to FAA and/or NHDOT, please use the following file name: XXX AIP YYY-ZZZZ AS-BUILT.AAA OR XXX SBG YYY-ZZZZ AS-BUILT.AAA where XXX is the airport's 3-letter location ID, YYY is the sequential project number, ZZZZ is the year the grant offer was made, and AAA is the DWG or PDF file extension. AIP is for AIP project numbers and SBG is for Block Grant project numbers. FAA and NHDOT still prefer to receive both the DWG and PDF file formats. It’s been noted that many AutoCAD drawings utilize Xref files with their own unique names; so long as the primary AutoCAD file (*.DWG) follows this naming convention, the Xref files don’t have to follow the naming convention.





New Hampshire Department of Transportation
PO Box 483 | 7 Hazen Drive | Concord, NH | 03302-0483
Tel: 603.271-3734 | Fax: 603.271.3914

copyright 2009. State of New Hampshire